Board Meeting Bullets- December 7, 2021

MEETING OF THE GOVERNING BOARD 
December 7, 2021
(Notes are Abridged)

1. OPENING PROCEDURE
A. CALL TO ORDER   at  6:00 P.M.
B. ESTABLISHMENT OF QUORUM  All Members Present, Quorum Established

2. REQUESTS TO ADDRESS THE GOVERNING BOARD
1 request to address the board, but during closed session by Phil Mandella.

3. ANNUAL ORGANIZATION

A. RECOGNITION - Outgoing Governing Board President, Rochelle Kate Haas (December 2020-December 2021)
Words of appreciation of thanks by governing board members to Rochelle Haas.  Her service leadership, and dedication is much appreciated by everyone. 

Haas: It has been a challenging year, professionally and personally.  It was a strange year to serve as board president. I am thankful for the opportunity and was able to serve alongside wonderful people. I couldn’t ask for a better group to work with, everyone is so dedicated and passionate. It’s been a privilege to serve with everyone.  For all of our challenges, there were a lot of blessings this year. Thank you to everyone, it has been a blessing. 


B. ACTION - Appointment of Secretary to the Governing Board of Education: SUPERINTENDENT

Moved and seconded for approval. No discussion. All in favor.

C. ACTION - Election of Governing Board Officer: PRESIDENT

Nominations: Cheryl Shellhart by Dr. Gary Scott
Moved and seconded for approval. No discussion. All in favor.

D. ACTION - Election of Governing Board Officer: VICE PRESIDENT

Nominations: Dr. Gary Scott by Cheryl Shellhart
Moved and seconded for approval. No discussion. All in favor.

E. ACTION - Election of Governing Board Officer: CLERK

Nomination: Ken Tcheng nominates Cristina Alvarado.
Moved and seconded for approval. No discussion. All in favor.



F. ACTION - Adopt the 2022 Governing Board Meeting Calendar

Moved and seconded for approval. No discussion. All in favor.

4. RECESS TO CLOSED SESSION at 6:09 P.M.

A. STUDENT DISCIPLINE MATTER (Pursuant to Education Code §48918)

B. CONFERENCE WITH LABOR NEGOTIATOR(S) (Pursuant to Government Code §54957.6)

5. RECONVENE TO OPEN SESSION at 7:24pm

A. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION -none

B. PLEDGE OF ALLEGIANCE  by Rochelle Haas

C. APPROVAL OF AGENDA  No discussion. Moved and seconded for approval. Unanimously approved.

D. REQUESTS TO ADDRESS THE GOVERNING BOARD 

Dena Dragoo: As we come to the end of 2021, on behalf of SGTA, I’d like to thank the governing board.  You have made this year a very workable year for us. You have made our safety and health a priority and we are extremely thankful to you.  Thank you for keeping us healthy this year.  Thank you for your dedication.  Rochelle-thank you for being a wonderful president during this tough time.  Welcome back Cheryl Shellhart as our new president.  Happy Holidays and Happy New Year to everyone. 


6. APPROVAL OF PREVIOUS MEETING MINUTES

A. Approve the Governing Meeting Minutes of November 9, 2021 No discussion. Moved and seconded for approval. Unanimously approved.


7. PUBLIC HEARING(S)


8. SPECIAL REPORTS AND PRESENTATIONS
A. REPORTS - Student Board Members
Del Mar High School, Jessie Lopez
Del Mar: Students had an outstanding time at caroling night in DTLA. History Day at Homeboy Industries. Kudos to counselor for organizing career day. 
JMS: Vaccination clinic - great turnout for 5 to 11 year olds. Upcoming choir show.
McKinley: Chloe Hung recognition - she aims to improve lunch sandwiches. Aims to improve a safety center at recess so students who are hurt can get help.
Wilson: Report cards are completed. We are proud of students and teachers. Holiday program will be via a recording that will be shared with the Wilson community. Student behavior expectations assembly will be conducted to remind students of how to be safe during this exciting time.

Gabrielino High School, Joseph Aguilar
GAB- teachers and counselors have been working with kids for finals, which are next week.  Mr. Matt Gilmour and his students from the CTE Woodworking courses helped build a playground in Alhambra.  ASB has planned for buddy benches placed around school for students to connect with others. Trying to find a bus schedule that will be helpful for students, families, and staff. ASB has decorated the school for the events the school is hosting.  Varsity wrestling tournament is this upcoming week. Girls soccer is currently undefeated. 
Coolidge- Supportive PTA has held fun events. Winter fest on December 4th which included pictures with Santa and some crafts.  
Roosevelt-New Roosevelt Cheer squad to greet students back from Thanksgiving vacation. The  Speech and Debate team competed this past week.  For the winners, please visit the website and Facebook page.  We are celebrating holiday books, each day a multicultural story will be shared through a recording and learn about different cultures. 
Washington: Book fair coming this upcoming week.  Students may bring cash or are using an ewallet system.  On Friday they will have their first award assembly via zoom.  Washington will be holding a Winter Extravaganza with snow. 
Have a wonderful holiday season. 
B. REPORT - Governing Board President, Cheryl Shellhart
Shellhart: Thank you Mrs. Haas for your leadership. I attended the YMCA dedication of the playground with Mr. Symonds. Thank you Gab and Del Mar students for your participation. CSBA Annual Conference in San Diego was great - great to get together with my colleagues to talk about wellness and social emotional wellness. Great speaker and possibly look into having him do a presentation for our district someday. I am excited for the holiday programs, looking forward to the recordings or Zoom. Have a wonderful holiday!
 
C. REPORT - Superintendent, Jim Symonds
Jim Symonds- Thank you Cheryl for being the president.  Thank you President Haas for your leadership.  Dena, thank you for your comments, it has been a team effort throughout the entire district.  The tree lighting event was wonderful, it was good to see everyone.  We are doing well in San Gabriel and our case rates are low.  Our safety protocols are being effective, so thank you to everyone for following them.  We should still be on guard, even though it is starting to feel a little normal.  We have student representatives from all the sites and the students are amazing. We are getting input from our students and bringing student voice in our district.  We will also have students participating in the committees and are going to be able to make important decisions.  We want their feedback.  Big shout out to Georgia and the Roosevelt Speech and Debate team.   I enjoyed the conference in San Diego and we listened to some great sessions.  Happy Holidays everyone!
D. PRESENTATION - Coolidge Elementary School, Stephen Feng
Feng: Student Leadership Team (24 students in 4th and 5th grade) Our focus is on service leadership. They volunteered to help set up and clean up on Winter Craft Night. They collected and donated shoes to Soles for Souls. They focus on the 7 habits - cornerstone for our Leader in Me program.
Macey San Filippo: Habit 1 (Be proactive): I am a 5th grader and will talk about being proactive. Being proactive is to do something without someone telling you to. 
Jason Li: Habit 2 (Begin with the end in mind) Example: School project or drawing pictures. I keep the end in mind when planning.   
Emelle Li: Habit 3 (Put first things first). Work first and then play. An example is to do assignments first before I play with my brother. As a result, I get my work done on time.
Claire Lee: Habit 4 (Think win-win). Find a solution that everyone agrees with. For example, if my brother and I want to play with the same toy, we can compromise instead of arguing.
Joleen Tran: Habit 5 (Seek first to understand then to be understood). It’s important to listen before speaking. For example, in a group project, I listened to my classmates' ideas and then I shared my idea. This helps me be respectful to others.
Marise Saiki: Habit 6 (Synergize) When two or more things work together harmoniously. For example, people collaborate. Synergy is also important when your body parts come together to work as a whole. It is important because it helps people come together for a common cause.
Alex Tang: Habit 7 (Sharpen the saw). To get better at things you already know. It is important to focus on what you know to get better, such as drawing. I used to draw stick figures, but now I have improved so much from stick figures.

Governing Board Comments: 
Tcheng: Thank you for that presentation and for the tips.
Alvarado: Very good presentation and you were very self-assured. Congratulations
Scott: It was fun to watch Mr. Feng’s face because he showed how proud of you he is. And thank you to Ms. Garcia and Ms. Arick.  They are so eloquent and it gives me great joy and great hope.
Haas: Thank you Coolidge students and those are some good habits we can all apply no matter how old we are.
Shellhart: I am so proud to be an alumni of Coolidge. Habit #5 is my favorite. That’s why we have 2 ears and 1 mouth, to listen more. We appreciate having you here.

E. PRESENTATION - First Interim Report 2021-2022, Lawrence Ferchaw

2021-22 (See Slide Presentation for Specific Details) 
1. Step and Column increase is estimated at 1.5% for certificated and 1.5% for classified employees 
2. Average Daily Attendance (ADA) for LCFF calculations is projected at 4,794.51 (2018/19 hold harmless amount) with 63.85% unduplicated count of Free and Reduced Price Meal (FRPM), or English Learners (EL), or Foster Youth (FY) students 
3. 2021-22 Base Grant rates are $8,934 (TK-3), $8,214 (Grade 4-6), $8,458 (Grade 7-8), and $10,057 (Grade 9-12 after factoring in 5.07% COLA), and grade span adjustments included 
4. LCFF fully funded at target rate with COLA and enrollment adjustment 
5. Employee benefit rate changes include STRS (16.92%), PERS (22.91%), and 5% increase in H/W costs 
6. Routine Restricted Maintenance Account is budgeted at 3% of General Fund expenditure 
7. COVID-related and other one-time funding:  $15,409,761

Fiscal Stabilization Plan: 

The Fiscal Stabilization plan has been updated to included $2.35 million in savings in fiscal year 2022- 2023 and an additional $4.65 million in fiscal year 2023-2024, some of the items under consideration are: 
 Certificated and classified positions eliminated through layoff/attrition in response to declining enrollment
  Reduction of contracted services
  Reduction in site and department allocations 
 Reduction and consolidation of administration
  Reduction in programs 
 Reduction in support staff further reductions of special programs and services, consolidation of school operations, contracted services and hiring freeze. One Time Redesignation of JPA fund equity for insurance premiums Other Considerations Establishment of a budget advisory committee to assist in the work related to development of a fiscal stabilization plan. At second interim reporting, an update on progress of the fiscal stabilization plan will be provided. 

Comments
Tcheng: Do we have any control with the assumptions? If we were to hold the fund balance reserve at a threshold or drop below it, will that change the way we look at assumptions? 
Ferchaw: We do not drop below 3%. We try to build into it a cushion there - some may say 3% is not enough. We do not want to go below that.
Scott: So much volatility in the California budget at this time. We are seeing what ‘could’ happen and it's kinda exciting. We just have to wait until January.  There could be revisions in California. I hope the surplus will go into school funding. 

Alvarado: Presentation is very thorough. I don't have questions. We will not know until we know about Prop 98 and what the governor proposes.

9. ACTION ITEMS
A. BUSINESS SERVICES
1. (ROLL CALL) Adopt Resolution No. 11/2021-22, Certification of Signatures for District Business. The Administration recommends that the Governing Board adopt Resolution No. 11/2021-22 in order to allow for the processing of District warrants, contracts, checks and other legal documents and authorize the Superintendent or designee to execute the necessary documents. The Certification of Signatures Resolution allows for District Business Documents to be executed.
Financial Impact:  none
Discussion: None
Action Taken:  Moved and seconded for approval.
Roll Call  Vote: 
Rochelle Haas-aye
Cheryl Shellhart-aye
Ken Tcheng-aye
Gary Scott-aye
Cristina Alvarado-aye

2. (ROLL CALL) Adopt Resolution No. 12/2021-22 Temporary Inter Fund Cash Borrowing. Administration recommends that the Governing Board adopt Resolution No. 12/2021-22 Temporary Interfund Cash Borrowing and authorize the designee to execute the necessary documents.
Financial Impact:  Maximum amount of authorized borrowing: $ 6,000,000.00 .
Discussion: None
Action Taken:  Moved and seconded for approval.
Roll Call  Vote: 
Rochelle Haas-aye
Cheryl Shellhart-aye
Ken Tcheng-aye
Gary Scott-aye
Cristina Alvarado-aye

3. (ROLL CALL) Adopt Resolution No. 13/2021-22 Temporary Transfer from School Pools Fund Maintained by the Los Angeles County Treasurer. Administration recommends that the Governing Board adopt Resolution No. 13/2021-22 temporary transfer from school pools fund maintained by the Los Angeles County Treasurer and authorize the designee to execute the necessary documents.
Financial Impact:  Maximum amount of authorized borrowing: $ 6,000,000.00 .
Discussion: None
Action Taken:  Moved and seconded for approval.
Roll Call  Vote: 
Rochelle Haas-aye
Cheryl Shellhart-aye
Ken Tcheng-aye
Gary Scott-aye
Cristina Alvarado-aye

4. Approve 2021-2022 First Interim Report. Administration recommends that the Governing Board approve the Qualified Certification on the First Interim Report for Fiscal Year 2021-2022 and authorize the designee to execute the necessary documents.
Discussion: Scott: Thank you, Larry
Action Taken: Moved and seconded for approval. All in favor.

5. Approve Annual Accounting and Five Year Reports of Development Fees for 2020-21 Fiscal Year in the Following Fund or Account: Capital Facilities Fund (Government Code Sections 66001 and 66006). Administration recommends that the Governing Board approve the Annual and Five Year Reports of Development Impact Fees for the 2020-21 fiscal year in accordance with Government Code Sections 66001 and 66006.
Financial Impact:  
Discussion: None
Action Taken: Moved and seconded for approval. All in favor.

6. Authorization to Award Bid No. 02-21/22 Districtwide Painting. Administration recommends that the Governing Board give authorization to award Bid No. 02-21/22 Districtwide Painting to the responsive lowest bidder, VLA Construction, Inc. and authorize the designee to execute the necessary documents. To award the painting unit price bid to VLA Construction, Inc. which provided the lowest bid amount.

Financial Impact:  To Be Determined Based on Work Performed
Fund: General Fund (Routine Restricted Maintenance Account)
Discussion: None
Action Taken: Moved and seconded for approval. All in favor.


7. Approve Revision to The Long Range Facilities Master Plan Citizen Oversight Committee Bylaw. Administration recommends that the Governing Board approve revision to the Long Range Facilities Master Plan Citizen Oversight Committee Bylaw. 

Financial Impact:  none
Discussion: None
Action Taken: Moved and seconded for approval. All in favor.

8. Approve The Contract Agreement Between the San Gabriel Unified School District and Facilitron. Administration recommends that the Governing Board approve the contract agreement between the San Gabriel Unified School District and Facilitron and authorize the designee to execute the necessary documents. Facilitron will provide an online facilities reservation system for outside and internal user groups as well as a maintenance work order and asset management system.

Financial Impact:  Fee will be calculated at 14 percent of the amount charged to outside user groups and is payable from those fee collections.
Discussion: None
Action Taken: Moved and seconded for approval. All in favor.

B. EDUCATIONAL SERVICES

1. Approve Expulsion of Student No. 5591970652. Administration recommends the approval of expulsion for student No. 5591970652  from the San Gabriel Unified School District.

Financial Impact:  none
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.


2. Approve the Educator Effectiveness Block Grant (EEBG) Plan, 2021 - 2026. Administration recommends that the Governing Board approve the Educator Effectiveness Block Grant (EEBG) Plan, 2021 - 2026. On July 9, 2021 Governor Newsom signed AB 130 in which the enacted budget provided $1.5 billion one-time Proposition 98 General Fund to support professional development in specified high-need topics, including accelerated learning, social-emotional learning, re-engaging students, restorative practices and implicit bias training.  As a condition of receiving Educator Effectiveness funds, a school district is required to develop and adopt a plan delineating how the Educator Effectiveness funds will be spent, on or before December 30, 2021.

Financial Impact:  The EEBG Plan actions and expenditures are described in the attachment.
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.

3. Approve the Edgenuity License Subscription for the Second Semester, 2021-22. Administration recommends the approval of the Edgenuity license subscription for the second semester, 2021-22. The pandemic prompted San Gabriel Unified to develop a virtual independent study option for its students. Edgenuity will allow San Gabriel Unified to address the core needs of our virtual students in grades K-5. The District previously purchased only for the first semester with the intent to reassess numbers for the second semester, as needed. Now that the independent Study student enrollment numbers are stable, and the District has surveyed those students who will remain online for the second semester, the District will need to purchase the Edgenuity platform, K-5 for the remainder of the school year.

Financial Impact:  Total: $78.625.00
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.

4. Approve the​ IXL Learning for Math Renewal License. Administration recommends that the Governing Board approve the IXL Learning for Math Renewal License. Implementing IXL at JMS has and will continue to assist students in more than just their Math classes. Special Education teachers have used IXL in order to provide support for student’s individual needs.  The AVID classes have also used the IXL program to support the work students are doing in their Math classes.

Financial Impact:  
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.


5. Approve the Amended Consultant Agreement with Jennifer Vargas. Administration recommends the Governing Board approve the amended consultant agreement with Jennifer Vargas. On September 28, 2021, the Governing Board approved the consultant agreement with Jennifer Vargas to provide mentor service to one Induction candidate in the 2021-2022 school year. There is a need to support three additional SGUSD Induction candidates and bring forth an amendment to the contract.

Financial Impact:  $5,156.00
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.

6. Approve the Consultant Agreement with Jennifer Vargas for Additional Induction Services. Administration recommends the Governing Board approve the consultant agreement with Jennifer Vargas for additional Induction services. The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six local school districts and one private school. The Induction Program needs to contract with a consultant who can develop the necessary paperwork and provide direct teacher support for the Induction Program in order to stay in compliance.

Financial Impact:  $3,600.00
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.


7. Approve the Consultant Agreement with A Sense of Control. Administration recommends that the Governing Board approve the Consultant Agreement with A Sense of Control. MTSS, the multi-tiered system of support, requires a deeper partnership between parents and the educational system. The Parents as Partners learning series looks for multiple entry points into parent education in order to help support their students. Because there is a strong tie between social-emotional wellness and academic stress, the District is recommending that co-authors William Stixrud, Ph.D and Ned Johnson talk to the community about healthy strategies to discuss academic achievement with students. 

Financial Impact:  $3,000
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.


8. Approve the Consultant Agreement with Open Way Learning. Administration recommends that the Governing Board approve the Consultant Agreement with Open Way Learning. In 2019, San Gabriel Unified engaged in a year-long process of developing their Portrait of a Graduate. The next step in the process is to develop a District vision statement and update the District mission statement in order to help create systemic alignment of schools, of departments, and of classrooms to the Portrait of a Graduate's competencies. Open Way Learning will help guide the District and the schools in developing long-lasting future-ready vision and mission statements.
 
Financial Impact:  $10,000
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.

9. Approve the Consultant Agreement with Gail Denham. Administration recommends that the Governing Board approve the Consultant Agreement with Gail Denham. The San Gabriel Unified School District (SGUSD) is the Lead Educational Agency (LEA) for the San Gabriel Valley Consortium (SGVC). SGVC provides Induction to six districts and a private school: Clairbourn School, Monrovia Unified School District, Rosemead School District, San Gabriel Unified School District, San Marino Unified School District, South Pasadena Unified School District, and Temple City Unified School District.

Financial Impact:   $1,700.00 
Discussion: none
Action Taken: Moved and seconded for approval. All in favor.

C. GOVERNING BOARD OF EDUCATION 


1. DISCUSSION - 2021-2022 Governing Board Adopt-A-School Liaison Program. This is an opportunity for the Governing Board to discuss the selection of liaisons for all school sites.

Discussion:   Board member enjoy visiting all schools and look forward to returning on site.
The board members will be the liaisons for the following schools:
Rochelle Haas- Coolidge & Jefferson & Wilson
Cheryl Shellhart- Washington & Gabrielino
Ken Tcheng-   Wilson & Del Mar
Gary Scott- Mckinley & Jefferson
Cristina Alvarado- Roosevelt & Del Mar & Gabrielino


2. Designate a Representative to the 2021-2022 Los Angeles County School Trustees Association. Administration recommends that the Governing Board designate a representative to the 2021-2022 Los Angeles County School Trustees Association (LACSTA).
Shellhart currently in this role and will continue to be. Moved and seconded for approval. All in favor.

3. Call for Nominations for California School Boards Association (CSBA) Delegate Assembly for a Two-Year Term Beginning April 1, 2022 through March 31, 2024. Administration recommends the Governing Board nominate a current Board member to serve a two-year term representing region 23 on the CSBA delegate assembly, beginning April 1, 2022 through March 31, 2024.
Dr. Gary Scott was nominated. Moved and seconded for approval. All in favor. No discussion.
D. HUMAN RESOURCES 

1. Hourly rate increase for Student Workers. Administration recommends to approve the hourly rate increases for Student Workers. Due to the California minimum wage increase effective January 1, 2022, the District has decided to raise the hourly rate of pay for Student Workers, effective January 1, 2022. Student Workers from $14.00 to $15.00 per hour.

Financial Impact:  The financial impact will be to the Student Worker Tutoring Program through LCFF Funding
Discussion: none
Action Taken:  Moved and seconded for approval. All in favor. 

2. Approve New Job Description, Budget and Payroll Technician to establish one position. Administration recommends to approve the new job description, Budget and Payroll Technician to establish one position. Due to a vacancy in the accounting department, the district has identified a need to replace one Account Clerk III position with a new position entitled Budget and Payroll Technician. This position will be responsible for more complex accounting tasks in order to more efficiently assist the Director of Fiscal Services. The proposed pay range is 47 on the Classified Salary Schedule.

Financial Impact:  Approximately $10,000 annually
Discussion: none
Action Taken: Moved and seconded for approval. All in favor. 

E. SUPERINTENDENT'S OFFICE 

1. Approve California School Boards Association (CSBA) Policy Revision Recommendations. Administration recommends the Governing Board approve the California School Boards Association (CSBA) policy revision recommendations. The Governing Board is asked to approve amended policies as per California School Boards Association (CSBA) suggested revisions based on new mandates, laws, or regulations.

Discussion: none
Action Taken: Moved and seconded for approval. All in favor. 


10. BOARD ANNOUNCEMENTS/REPORTS/COMMUNICATIONS
Rochelle Haas-Thank you Madam President and welcome back to the job.  Thank you Dena for your comments and for the support that you give. I’m looking forward to the normalcy and the holiday performances.  It’s great to have all these activities back after a long absence. I wish everyone  a safe and healthy holiday season.


Ken Tcheng-CSBA conference - two takes on that. One, I’m inspired and motivated to do better and more for the school district. Second, the time spent bonding with my colleagues was very worthwhile and I am thankful for what we have done for our schools and district.
Click here for Link to Full Agenda and Complete Attachments
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6:00 Open Session, Closed Session, 7:00 Open Session Reconvenes