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Board Meeting Bullets
Link to Full Agenda Essential Training & Travel Report Classified PSR 3 Certificated PSR 3 Unaudited Actuals Presentation Gann Limit- Unaudited Actuals Board Meeting Bullets Submitted by J. Vargas Regular Meeting San Gabriel USD September 11, 2018 6:00PM 1. Opening Procedure Call to Order at 6:00 PM by President Alvarez. Establishment of Quorum: All members present. 2. Requests to Address Governing Board: None. 3. Recess to Closed Session at 6:01. 4. Reconvene to Open Session at 7:00 PM. Announcement of actions taken in closed session. Action taken:None. 4a. Requests to address the Governing Board: None. 5. Approval of Minutes of August 9th and 21st, 2018 Governing Board Meeting. Approved. 6. Public Hearing(s). 6.a. PUBLIC HEARING - Notice of Public Hearing on Sufficiency of Textbooks or Instructional Materials, California Education Code 60119, School Year 2018-2019, To Comply with Williams Legislation, Effective January 1,2005 Comments. None. Public hearing closed. 7. Reports and Presentations 7a. Board President Report: President Alvarez spoke on the attacks of 9/11 and how we came together as a country. “It’s a reminder of our power as a people.” Parent Info Nights took place at all schools except Del Mar which is happening later. Pres. Alvarez thanked Board members for attending the Parent Nights. High level of enthusiasm from parents, teachers, and principals that set the tone for the year. President Alvarez asks members to consider scheduling attendance at the La Casa dinner and AYC dinner. 7b. Superintendent’s Report: Echoes Pres. Alvarez’s sentiments regarding 9/11. A fabulous start of the year. Has visited all 8 campuses. The smooth start is a tribute to our teachers, principals, staff. Very appreciative of all our staff’s efforts. 7c. Recognition: West San Gabriel Valley SELPA presented Recognition for Exceptional Special Education Teacher for the 2017-18 school year, Kenna McRae. Read Dr. Murray’s letter of recommendation. President Alvarez offers congratulations and notes appreciation of excellent teachers. 7.d. PRESENTATION - 2017-2018 Unaudited Actuals. Vanessa Eastland presented. The 2017-18 Unaudited Actuals submission packet includes summary, fund summary with multiple-year data, and SACS forms. The District has met the 3% reserve level for 2017-18 with a positive unrestricted and restricted ending fund balance. The 2017-18 books are officially closed with all operating funds carrying positive fund balances and meeting reserve requirements, if applicable. 3% reserve maintained. Declining enrollment impacts budget projections. Structural deficits in 2017-18, 2018-19, and 2019-20. Once budget reductions are made, she anticipates a positive ending balance. Comments from Dr. Scott: Is it too early to determine how much we will lose due to declining enrollment? Eastland- We’ll have that ready to present to the Board. Comments from Mrs. Shellhart: Slide 6, Item 7000: “Other Outgo”- last line item. What is it? Usually it is an indirect cost for Special Education. SELPA (J. Yay). (Presentation and full report attached.) 8. BUSINESS SERVICES 8. a. ACTION - 2017-2018 Unaudited Actuals The Superintendent recommends the Governing Board certify the Unaudited Actuals for the 2017-18 fiscal year as presented and authorize submission to Los Angeles County Superintendent of Schools. Action Taken: Approved unanimously. 8. b. ACTION - Approve Change Order No. 4 for Bid No. 01-15/16 with NSA Construction Group for Gabrielino High School Campus Enrichment Project. It is recommended that the Governing Board approve Change Order No. 4 in the net amount of $99,661.50 to increase the new contract total up to $7,621,607.50. Comments: Mr. Ammon asks about the large amount of the change order. Dr. Pappalardo and J. Yay explain it is the last order to complete the project. Action Taken: Approved unanimously. 8.c. (ROLL CALL) - Adopt Resolution No. 2/2018-19, Establish a revised Gann Limit Calculation for 2017-2018 and a Projected Gann Limit Calculation for the 2018-2019 Fiscal Years. (See attachment.)Under this constitutional amendment, districts are required to calculate a maximum appropriation each year. The San Gabriel Unified School District's final 2017-2018 appropriation amount subject to the GANN Limit is $38,150,759.02. The GANN Limit maximum for the 2018-2019 fiscal year is estimated at $39,151,427.87. It is recommended the Governing Board approve Resolution No. 2/2018-19, Gann Limit Calculations for 2017-2018 and 2018-2019. Action Taken: Approved unanimously. 9. EDUCATIONAL SERVICES 9.a. (ROLL CALL) - Adopt Resolution No.3/2018-19, Notice of Public Hearing for Sufficiency of Textbooks or Instructional Materials, School Year 2018-2019. The Superintendent recommends that the Governing Board adopt Resolution No. 3/2018-19 certifying sufficient textbooks or instructional materials for each student in the District pursuant to Williams. Action Taken: Approved unanimously. 10. HUMAN RESOURCES. No remarks. 11. SUPERINTENDENT’S OFFICE. No remarks. 12. GOVERNING BOARD. No remarks. 13. BOARD ANNOUNCEMENTS, REPORTS, COMMUNICATIONS Ms. Shellhart: It’s been a busy month. Exciting back to school nights. Attended PTSA at GHS. 7 new parents. Asked great questions. Four meetings on mental health to be held at GHS this year to help parents and students alike. Attended SELPA Community Advisory Committee. Recommended workshops offered to parents by the SELPA. Attended ACE meeting project. Public service announcement for the City. Coyotes still a problem. One can go to link on city website to report. Mr. Tcheng: Attended GHS information night. Thanked Member Shellhart for filling in for him. Dr. Scott: Kudos to all of you sitting through a Board meeting. Parent Info nights can be kind of dry and tedious, but there was a “hot buzz” at GHS. Complimented the band and choirs performing. So much going on at that school. Jefferson was the same. Many contentious communities. Then there’s us. We are in a wonderful space surrounded by chaos. All our hard work is paying off for our students and staff. Mr. Ammon: Schools celebrate themselves in unique way. Shout-out to JMS with short presentation to focus on staff and kids. Attended Information Night at liaison school McKinley. Parent participation was off the charts good. McKinley's enrollments is up 50 students this year. Off to a great start. 14. CONSENT AGENDA NOTE: The Governing Board may take one (1) vote for all Consent items including: Business Services, Educational Services, Human Resources, and Superintendent's Office. Items may be removed from the Consent agenda and voted on separately. Comments: Mr. Ammon calls out Choir retreat, Science Camp, MindQuest at Washington, Big Brothers and Sisters agreements as items of note. Consent agenda (see below) unanimously approved. 14. a. CONSENT AGENDA BUSINESS SERVICES 14. a.1. Approve Warrants Issued for Payments of Payroll, Goods and Services Received For August 2018 - Report No. 3 14.a.2. Approve Purchase Orders Issued in Excess of $5,000 Report No. 3 (See attachment.) 14b. CONSENT AGENDA EDUCATIONAL SERVICES 14.b.1. Approve RATIFICATION of Gabrielino High School Chamber Choir Retreat on September 8-9, 2018, in Glendora, California 14.b.2. Approve Coolidge Fifth Grade Students Attendance in Guided Discoveries' AstroCamp, School Year 2018-2019 14.b.3. Approve Consultant Agreement with SpeechCom Inc. for Short-Term Speech and Language Pathologist Assistant Coverage, School Year 2018-19 (Special Education). In consideration of service(s) rendered, the District agrees to pay the Consultant a sum of $ 54.00/hour for the period commencing July 1, 2018 and terminating June 30, 2019. 14.b.4. Approve Consultant Agreement between San Gabriel USD and Los Angeles County Office of Education for History-Social Science Professional Development for School Year 2018-2019. History/Social Sciences 1-day Professional Development and materials on November 2, 2018, for $50 per teacher, not to exceed 20 teachers. 14.b.5. Approve 2018-2019 Memorandum of Understanding between San Gabriel Unified School District-Washington Elementary School and MindQuest Learning. Washington would like to continue its after school Mandarin Dual Immersion program. 14.b.6. Approve Memorandum of Agreement between Big Brothers, Big Sisters of Greater Los Angeles and San Gabriel Unified School District, Gabrielino High School for 2018-2019 14.b.7. Approve Memorandum of Agreement between Big Brothers, Big Sisters of Greater Los Angeles and San Gabriel Unified School District, McKinley Elementary School for 2018-2019 14.b.8. Approve Declaration of Surplus Materials and Obsolete Equipment in the San GabrielUnified School District for the 2018-2019 School Year 14.b.9. Approve Essential Training Travel Report No. 3 (See attachment.) 14c CONSENT AGENDA HUMAN RESOURCES 14.c.1. Approve Certificated Personnel Status Report No. 3 (See attachment.) 14.c.2. Approve Classified Personnel Status Report No. 3 (See attachment.) 14.d. CONSENT - SUPERINTENDENT'S OFFICE (None.) 15. ADJOURNMENT at 7:32. Join us at the next Board Meeting!
6:00 Open Session, Closed Session, 7:00 Open Session Reconvenes San Gabriel Unifed School Board Agenda September 11, 2018 Keep wearing those shirts!! Show we are unified!
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Is our Negotiations Team going back to the table soon? YES!
Our Team will be in negotiations this Thursday, August 30th! WEAR YOUR SGTA SHIRTS! How Long Is My Work Day?: Article VII Hours of Work B: The normal daily onsite obligation of such personnel shall be seven and one half hours per day. Teachers: 7.5 Hours, inclusive of their lunch period Counselors and Librarians: 8 Hours, inclusive of their lunch period Do I have to period sub if my principal asks? Yes! (Jefferson and Gabrielino Teachers) Article VII Hour of Work E. In addition to assigned classroom teaching, unit members are expected to perform their other professional duties. Do I have to attend Parent Information Night and other evening events? Yes! Article VII Hours of Work B. Normal On-Site Obligations: First Day of School Parent Information Night Open House Last Day of School [ABOUT US] [PROPERTY SEARCH] [LIST WI] [CONTACT US]Does SGTA send teachers to conferences? Yes! Please click the link for more information regarding conferences: https://ctago.org/ 2018 GLBT Issues Conference December 2018 New Educator Weekend December 2019 Issues Conference January 2019 Equity and Human Rights March 2019 Good Teaching Conference March 2019 UCLA Summer Institute August Can I represent SGTA/CTA at the State Level? Yes! If you are interested in running for 2018 Fall State Council. Please follow the timeline deadlines and fill out the Declaration of Candidacy. Email [email protected] if you have any questions about this exciting position! State Council Fall Timeline State Council Declaration of Candidacy 2018 We are committed to keeping our membership informed! See below for a synopsis of the August 21, 2018 SGUSD Board Meeting.
Jennifer Vargas Board Meeting Bullets August 21, 2018 Link to Agenda Online Certificated Personnel Report Classified Personnel Report Essential Travel &Training Report 1 Essential Travel &Training Report 2 Please Note: Many contracts were approved at this Board meeting. If you wish to view all contract documents, please refer to the full agenda online link for this meeting. Regular Meeting San Gabriel USD August 21, 2018 6:00PM 1. Opening Procedure Call to Order at 6:00 by President Alvarez. Establishment of Quorum: all Boards members present. 2. Requests to Address Governing Board: None. 3. Recess to Closed Session at 6:01. 4. Reconvene to Open Session: Announcement of actions taken in closed session. No action taken 4d. Requests to address the Governing Board. None. 5. Approval of Minutes of July 17, 2018 Governing Board Meeting. Approved unanimously 6. Public Hearing(s). None. 7. Reports and Presentations 7a. Board President Report: Welcome back to school. We did well at the sites. We are tracking enrollment and ready to go. Board Retreat was a day of team building and development of a common agenda. I was unable to attend Opening breakfast with remarks from VP Shellhart. Board election for this year is uncontested. No election needed. Thanks to Dena Dragoo, SGTA for the gift of lunch bags to the Governing Board and administrators. 7b. Superintendent’s Report: Just under 5,000 students enrolled. Very smooth beginning. Administrators were assigned to help at the sites. Very pleased with smooth opening. Enrollment is not quite as good as we anticipated. 7c. First Two Days of 2018-19 Enrollment Report from Joyce Yay. Day 2 of enrollment 4937. We are 185 down compared from last year. We will picked up only 35 from day 1 to day 2 (compared to increase of 70 last year.) We look at enrollment daily for the first 10 days. This week and Monday will tell us where we will be. We are down about 3.5%. We are down 120 from our projections of last year. They K-8 went down quite a bit. We will look at our demographic projections in August. We are currently at 61 in TK; we were 90 last year. We advertise and are still taking students. J. Yay will call surrounding districts to see if they see the same trends. Comments: Dr. Scott- if we are down 120- that’s 4 teachers. Can we meet our budget goals? Dr. Pappalardo: The impact will come next year. We are staffed right on with our 1-24 GSA. We could only make an adjustment (collapse) at TK. We are still hoping to pull more TK students. We’ll look at staffing closely last year. Mr. Ammon: Don’t we typically get a bump in January (Newcomers)? Yes. Dr. Pappalardo: Yes- we will get dozens between McKinley, JMS, and GHS. Sometimes we lose enrollment due to weather (returning from abroad after winter break) 8. BUSINESS SERVICES 8a. Approve Food Services Bids. Approved unanimously. 8b. Approve Substantial Completion Bid for GHS Campus Enrichment with NSA Construction Group. Rationale: “On July 10, 2016, the Governing Board awarded a contract to NSA Construction Group Inc. at this time they are substantially complete. They have completed all the Life Safety and Handicap items at this time.” Approved unanimously. 8c. Authorization to Award Bid for Asbestos & Lead Removal for property located at 1342/1350 E. Las Tunas Drive (Bryant Air Conditioning property purchased last year.) The District plans to use the property for a parking lot expansion of Jefferson Middle School. Approved unanimously. 9. EDUCATIONAL SERVICES 9a. Approve Consultant Agreement with Darlene Pope. Optimize Learning Conditions for Students. Provide professional development to teachers on alignment of California state standards and effective teaching strategies to improve student achievement. (AVID and training on History & Social Studies Framework. $1,996). Mr. Ammon and Dr. Scott: “It’s nice to get Ms. Pope back.” Approved unanimously. 9b. Approve Consultant Services with Speech Com Inc. for Speech and Language Services. At this time, it is necessary to contract with an outside agency for one part time speech and language pathologist to provide speech testing and speech services for students in the district. $81/hr. with maximum capped at $51,840. Approved unanimously. 9c. ACTION - Approve Consultant Agreement with Inclusive Education and Community Partnership for Special Education Staff Training for the School Year 2018-2019. $150/hr. for 30 hrs. Maximum of $4,500. Mr. Ammon asks for further explanation. Dr. Pappalardo: It is for assistance in implementing IEP and Inclusion plan. Ammon: Is there any plan in which they will be helping? (Seems to be a small amount of funding.) Y. Mendoza: It’s a small amount covering only those students with and IEP. Approved unanimously. 9d. Approve Agreement for Consultant Services with Alice Kanack; Music Educator’s Creative Ability Development Workshop for MIE at Roosevelt. $1,000. Dr. Scott: This is such a great opportunity. Dr. P- Will happen on October 1st. President Alvarez: Dr. P Can you speak to the purpose? Dr. Scott: Brain based development. Tie curriculum to the music program. Approved unanimously. 9e. ACTION - RATIFY Approval of Agreement for Consultant Services with Richard Lawton for Music Educator's Professional Development - General Music Teacher Training for Music Immersion Experience at Roosevelt Elementary. $500. Dr. Scott: ORF- For classroom music instruction, not MIE. Mr. Ammon. Is this is a retroactive approval? Dr. Scott: Yes. Approved unanimously. 10. HUMAN RESOURCES 10a. ACTION - Approve Provisional Internship Permit (PIP) for Education Specialist: Moderate/Severe for Cynthia Duran in grades TK-12. Education Specialist: Mild/Moderate is a hard to fill position. This PIP allows the District to fill an immediate staffing need at Gabrielino High School by hiring Cynthia Duran as she works towards meeting the requirements needed to enter an intern program. Approved unanimously. 11. SUPERINTENDENT’S OFFICE. No remarks. 12. GOVERNING BOARD. No remarks. 13. BOARD ANNOUNCEMENTS, REPORTS, COMMUNICATIONS Ms. Shellhart: Enjoyed New Teacher Orientation, Board Retreat, and Opening Day. Visited Washington on opening day. Will be visiting JMS. Special Needs BBQ this summer with 4 new families. Well received by all. Mr. Tcheng: Ditto the comment on Board retreat so that we may all get on the same page. Look forward to a good year. Ms. Contreras did a wonderful job at Wilson. Good start at Dr. Scott: Repeats positive comments re: Retreat. Well organized and great spirit at Opening Day. A good welcome back. Mr. Ammon: Not too much to add. Enjoyed the comments of Ms. Shellhart and Dr. P remarks. McKinley ran like a Swiss watch. Business as usual- Great start. Mrs. Dunville and Ms. Contreras off to a great start. Debt of gratitude to Ross Perry for handing off Washington in such great shape. 14. CONSENT AGENDA 14. a. CONSENT AGENDA BUSINESS SERVICES Dr. Scott: Pull 14 c1 for revisions (Certificated Personnel Status Report) Move to approve Consent Agenda with Certificated PSR revisions.. Amendments to Certificated PSR per Mr. Perry (2018-2019 Completo). Switch Mireles to McKinley and Lisa Durandette to RO. Move approval for Consent Agenda with revisions. Approved unanimously. 14. a.1. Approve Renewal of Agreement with School Services of California, Inc. (SSC) 2018-2019 School Year. $3,660. With contract fees, the SSC serves as an important resource for the District in the area of legislative updates and school finance. 14.a.2. Approve Essential Travel Report No. 2 (attached) 14.a.3. Approve Warrants Issued for Payments of Payroll, Goods and Services Received For July 14.a.4. Approve Purchase Orders Issued in Excess of $5,000 Report No. 2 14b. CONSENT AGENDA EDUCATIONAL SERVICES 14.b.1. Approve Disposal of Obsolete Equipment for 2017-2018 14.b.2. Approve Vision and Hearing Screening Contracts, School Year 2018-2019. As the number of screenings required exceed the professional nursing staff available time, the District has been contracting for these services. $4.25/student. 14.b.3. Approve Contract with Los Angeles County Office of Education (LACOE) to Provide Positive Behavioral Instruction and Support (PBIS) Instruction to Four SGUSD Schools Roosevelt, Washington, Wilson and Jefferson ($15,600.) 14.b.4. Approve Renewal Agreement with Document Tracking Services for License Agreement, Support for Single School Plan for Student Achievement and School Accountability Report Cards for 2018-2019. ($5,545) 14.b.5. Approve The Consultant Agreement Between San Gabriel USD and School Specialty for School Year 2018-2019. Provide professional development opportunities to teachers and administrators. SPARK: This hands-on workshop will guide physical educators through ways to incorporate meaningful technology into their physical education classes INDUCTION 14.b.6. Approve Renewal of Consultant Agreement with Amy Gerling for Induction Professional Development from August 2018 through June 2019. Temple City USD Induction Liaison): $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services. 14.b.7. Approve Renewal of Consultant Agreement with Stacy Wilkins for Induction Professional Development from August 2018 through June 2019. Monrovia USD Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services. 14.b.8. Approve Renewal of Consultant Agreement with Gail Denham for Induction Professional Development from August 2018 through June 2019. San Marino District Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services. 14.b.9. Approve Renewal of Consultant Agreement with Karen Reid for Induction Professional Development from August 2018 through June 2019. Rosemead District Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services. 14.b.10. Approve Renewal of Consultant Agreement with Emily Williams for Induction Professional Development from August 2018 through June 2019. South Pasadena USD Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services. 14.b.11. Approve the Memorandums of Understanding Between San Gabriel Unified School District, Lead Local Educational Agency (LEA) for San Gabriel Valley Consortium (SGVC) Induction Program, and Clairborn School, Monrovia Unified School District, Rosemead School District, San Marino Unified School District, South Pasadena Unified School District and Temple City Unified School District 14.b.12. Approve Increase to Agreement with International Service Agency for Translation Services, School Year 2018-2019 (Special Education). The Superintendent recommends the approval of this increase in this agreement in the amount of $115,000.00 for special education translation services with International Service Agency. 14.b.13. Approve Amendment to the Merge Risk Management JPA Agreement for Increase in cost for Transportation Services, School Year 2018-2019 (Special Education). The Superintendent recommends the approval to provide transportation for Special Education students per their Individualized Education Plan for the 2018-2019 school year. 14.b.14. Approve Consultant Agreement with RO Health Inc. for 2 LVNs for School Year 2018-2019. The Superintendent recommends the approval of the contract with RO Health Inc. to provide medical personnel to the District for two students for the 2018-2019 school year per their IEP. ($136,500) 14.b.15. Approve Agreement with RO Health Inc. for Substitute LVN's District-Wide for School Year 2018-2019. The District needs the services of an outside nursing agency to provide these nursing services in the event the LVNs are absent and need coverage. (Not to exceed $15,000) 14.b.16. Approve Agreement with Maxim Staffing Solutions for Substitute LVN for SpecialEducation Student for the School Year 2018-2019. The District needs the substitute services of an outside nursing agency to provide these nursing services in the event the LVN is absent and needs coverage. Maxim Healthcare Services, Inc. can provide a licensed vocational nurse to provide coverage should the need arise. 14.b.17. Approve Agreement with Applied Behavioral Alternatives for Behavior Intervention Services for two Special Education Students, School Year 2018-2019 ($75/hr. not to exceed $975) 14.b.18. Approve Agreement With Alexa Garcia For WorkAbility I Transition Coordinator, School Year 2018-2019 (Special Education – WorkAbility I Grant) ($30/hr. for 400 hrs. Total of $12,000) 14.b.19. Approve Memorandum of Understanding Between San Gabriel Unified School District/McKinley Elementary School and MindQuest Learning for 2018-2019 SY. Chinese Language Development Program, and After School Program 14.b.20. Approve Agreement with Dave Williams for WorkAbility I Transition Coordinator, School Year 2018-2019 (Special Education – WorkAbility I Grant) ($40/hr. up to a maximum of $12,000) 14.b.21. Approve Essential Training Travel Report No. 2 (attached) 14c CONSENT AGENDA HUMAN RESOURCES 14.c.1. Approve Certificated Personnel Status Report No. 2 (attached) 14.c.2. Approve Classified Personnel Status Report No.2 (attached) 15. ADJOURNMENT at 7:32 pm 15a NEXT MEETING REMINDERS
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