Board Meeting Bullets- March 23, 2021

SGTA Board Meeting Bullets
Click here for Link to Full Agenda and Complete Attachments

March 23, 2021
NOTICE:
MEETING OF THE GOVERNING BOARD
(notes are abridged version)

1. OPENING PROCEDURE
 
A. CALL TO ORDER at 6:04 p.m.  

B. ESTABLISHMENT OF QUORUM  5 Members Present, Quorum Established
 
2. REQUESTS TO ADDRESS THE GOVERNING BOARD
 
3. RECESS TO CLOSED SESSION at 6:04 p.m.

A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINTS

B. PUBLIC EMPLOYMENT/APPOINTMENT (Pursuant to Government Code §54957                        
 
Principal, Gabrielino High School
 
C. CONFERENCE WITH LABOR NEGOTIATOR(S) (Pursuant to Government Code §54957.6)
 
Employee Organization(s):San Gabriel Teachers Association, Teamsters Local 911 
Agency Designated Representatives:James Symonds, Superintendent, Ross Perry, Assistant Supt, H.R.
 
4. RECONVENE TO OPEN SESSION approx. 7:00 p.m.

A. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION  ActionNo Action taken
 
B. PLEDGE OF ALLEGIANCE by Nancy Tsai, Board Clerk
 
C. APPROVAL OF AGENDA  Need to make one correction. The Amended Date of reopening is April 19th Agenda Unanimously approved 
 
 
D. REQUESTS TO ADDRESS THE GOVERNING BOARD
Public Comments: 
Chanda Strom: Good Evening. I just wanted to have a brief discussion regarding reopening at Gabrielino. I would like there to be a discussion /conversation surrounding GAB reopening. The current administration has been great in trying to solve the problems that we foresee. Thank you to Brian Murray for helping us finish the MOU. I appreciate all your help. I also want to say that the biggest concern at GAB is the HVAC system. Today we had a conversation with Joe from the Facilities Dept. and Will Wong. We went over the updates on the HVAC systems. After our discussions, I want to put people's minds at ease in that we feel confident that the issues will be taken care of before we return to school. I would also like to ask: How are we going to make this plan work so that it works for everybody? Hopefully we can get back onto campus to have a fantastic beginning for the health and wellness of our students. 
 
5. APPROVAL OF PREVIOUS MEETING MINUTES
A. Approve the Governing Meeting Minutes of March 9, 2021
Recommended Motion : Administration recommends that the Governing Board approve the meeting minutes as presented.
Quick Summary / Abstract: This is an opportunity for the Governing Board to review and approve the meeting minutes as presented.Prepared By: James Symonds, Superintendent
 
Discussion: None No additions or corrections. Action Taken: Unanimously Approved
Motion to approve. Cheryl first and Scott second

B. Approve the Special Governing Meeting Minutes of March 16, 2021all in favor.
Recommended Motion: Administration recommends that the Governing Board approve the meeting minutes as presented. 
Quick Summary / Abstract : This is an opportunity for the Governing Board to review and approve the meeting minutes as presented. Prepared By: James Symonds, Superintendent
Discussion: None No additions or corrections. Action Taken: Unanimously Approved

6. PUBLIC HEARING(S) Open at 7:06 and closed at 7:06pm
Quick Summary / Abstract: The meeting will briefly recess to open up the public hearing(s). The meeting will resume at the closing of the presented public hearings.

A. Options for Youth San Gabriel
Quick Summary / Abstract
Public hearing before the San Gabriel Unified School District conducted pursuant to Education Code Section 47605(b) to consider the level of support for the charter renewal petition for Options for Youth San Gabriel by teachers employed by the school district, other employees of the school district, and parents. The charter renewal petition was submitted on March 12, 2021.
Prepared By: Dr. Joan Perez, Assistant Superintendent, Educational Services
Action Taken: Unanimously Approved
 
7. SPECIAL REPORTS AND PRESENTATIONS

A. REPORTS - Student Board Members
Yarelly Morales: Del Mar - a great time to be a dolphin. Would like to thank the district for providing an on campus teacher. History Day Excellence continues. Gia Gallo and Yarelly Morales, Katherine Kloster, Yvette Villasenor and Kimberly Cheng will advance to the State History Day Competition. Miscommunication in Education: Native Americans in Boarding Schools.
Coolidge - A big thank you to all for all their hard work to prepare for our school reopening.
Roosevelt - Excited to return to school. Town Hall was a success. ELPAC testing this week. Thank you to Anna Navarro. A big shout out to teachers, staff and Families.
Washington Elementary - 5th grade room parents are planning fun activities for our students. Thank you to our students and parents. Thank you to parents and staff for preparing for Phase 3 Return to School.

Hennassie Ramirez: GAB- Good evening. The Senior Parent committee met to prepare for activities for Senior class. Athletic competition has come back to GHS. This week girls soccer will have their first game. Two spectators are allowed per team member. The 8th grade webinar was held last night for JMS parents and they reviewed procedures for GAB registering. 
Wilson-Ms. Contresas and staff are preparing for reopening of school on April 6th. 150 families attended Town Hall Meeting last Wednesday. Final details are being addressed this month for April 6th and April 19th. 
McKinley- Second trimester awards assembly was held this week (Honor Roll and Principal's Honor Roll). Mck is Preparing for returning to school on April 6. Mck will hold their Town meeting on March 24 at 6pm for parents. 
JMS- VAPA team is actively participating in Art Week. JMS was recognized as a Distinguished School for 2021. 

 
B. REPORT - Governing Board President - President Rochelle Haas - First I would like to congratulate Jefferson Middle School that they are a CA Distinguished school for 2021. Our Bulldogs are awesome! Shout out to families, staff and students. Looks like LA County is trending downward. Looks great to see posts from Gab families to see that we are starting sporting events. Things aren't quite like they were before, I am looking forward to normalcy as we progress. 
 
I am sure most of you have seen the letter that was sent from our Superintendent. It should go without saying that attacks on people are never acceptable. I learned early on that the attacks on race should never happen. We should talk to our children at a young age. There isn’t room for hate. We should celebrate diversity. There is no room for hatred or acts of violence based on gender, age, religion. In the end we are all part of the Human Race. and entitled to liberty and life. I wish you all a wonderful Spring Break. 
 
C. REPORT - Superintendent - Jim Symonds Thank you President Haas. I also wanted to extend a big congratulations to Jefferson MIddle School. They were 12 out of 80 schools to be selected. Go Bulldogs!  
Yesterday we kicked off our first ever SEF and ART’S Ceremony with our elementary students, Del Mar students, JMS Band, Visual and Performing Arts with a GAB webinar. How lucky we are to be a part of this district that celebrates the arts! Congratulations to Del Mar Dolphins and to Principal Abdul-Qawi for continuing the History Day tradition. We have our appointments for our second COVID-19 dose on Thursday March 30th. Thank you for making this happen for us.
Our TK - 2 students will return on April 6th. I would like to commend our entire community that has helped us prepare. It has been all hands on deck. All have gone above and beyond and it has been a complete team effort. This will help maintain the continuity of learning and our Social Emotional Well Being. It has been exhausting but we will all be so excited to see our students.
So proud of everyone! Enjoy your spring break!
 
 
D. PRESENTATION - Options for Youth, San Gabriel Prepared By Dr. Joan Perez, Assistant Superintendent, Educational Services


Jodi Moreno (Principal for Options for Youth) - See Presentation for Complete Information
Mission State: Choice for all students
Overview of Staff
Has submitted a petition to allow Option for Youth and renew contract with SGUSD
Program History- 1997 partnership with SGUSD
Charter Highlights: 
GoGuarian for safe environment
Provide weekly meals.
Provide Catch up credits
Overview of Demographic
Provided students an opportunity to get back on track 
15% are SPED students
9% ELL students (45 % Reclassification)
Program Components
Academic instruction
A-G approved courses 
Common Core Curriculum 
Dual Enrollment Opportunities
Social and emotional component for the whole student 
Provide other opportunities 
Shark Tank and competitions
Career Fair 
Financial Literacy 
Post Secondary plans 
Career paths 
Career Cluster 
Plans for the coming year
Stakeholder Engagement
Parent meeting, surveys, DELAC, emails, parent nights 
Graduation and Outcomes 
93% go to post secondary education
Senior signing day
Graduation 

Discussion: 
Cristina Alvarado: Thank you for a comprehensive presentation. Do you know how many of your students are actually from SGUSD? 
Principal Moreno: I dont have the actual % but I can look at the petition and send it to you. 

Dr. Gary Scott: I appreciated the level of detail in your presentation. It makes me feel more secure about the collaboration we have with our students.
Principal Moreno- Thank you for your help and strong relationships.  
Jim Symonds- Thank you for hosting us yesterday. 
Cheryl Shellhart: What does CBEDS stand for? 
Principal Moreno: It is a date for enrollment in October. Its attendance date is “captured” to count the number of students moving forward. Similar to Census Day
Joan Perez: It's your Census Day

 
8. ACTION ITEMS
 
A. BUSINESS SERVICES

1. (ROLLCALL) Adopt Resolution No. 9/2020-21 Provide Childcare Services to District Staff for Public Purpose

Recommended Motion: The Administration recommends that the Governing Board adopt Resolution No. 9/2020-21 in order to allow for the District to use District funds to provide childcare for school aged children of District staff.
Quick Summary / Abstract: The Resolution allows the District to use District funds to provide childcare for school aged children for school aged children of District staff.
Rationale: In order to provide a continuity of services once in person instruction begins there is a need to provide childcare for school aged children of District staff during this continued COVID-19 pandemic. This resolution establishes a legitimate public purpose. 
Prepared By: William Wong, Assistant Superintendent, Business Services
Financial Impact Other: To Be Determined
Discussion:  
Christine Alvardao- I think it's wonderful. 
Dr. Gary Scott- It is important for our teachers.  
Action Taken: Dr. Scott moves approval and Christina Alvarado seconds.
Unanimously Approved

 
2. Accept the 2019-2020 Annual Audit Report 

Recommended Motion: Administration recommends that the Governing Board accept the 2019-2020 annual audit report. 
Quick Summary / Abstract: Pursuant to Education Code Section 41020.3, The Governing Board is required to review and take formal action to accept the annual audit report presented by the independent audit firm, CliftonLarsonAllen LLP (CLA). 
Rationale: Public schools in California are required by Education Code 41020.3 to contract with a certified public accountant (CPA) to provide a financial audit at least once per fiscal year. Senate Bill (SB) 820 and EC 41020.9 extended the previous filing date from December 15, 2020 to March 31, 2021.
 
The District has contracted with the accounting firm of CliftonLarsonAllen LLP (CLA) to complete the 2019-2020 annual audit.
 
The 2019-2020 audit was submitted on time and is now available for review by the Governing Board.
Prepared By: William Wong, Assistant Superintendent, Business Services
Financial Impact
Total: N/A
Funding Source: Contracted Services 
 
Christina Avarado question: Significant deficiencies identified. Will wong can you clarify?
Will Wong: There is one finding. It is the bond audit. Overall fund 2019-20 no findings.   

Action Taken: Unanimously Approved  
 
3. Accept the Audit Report for Measures ‘S’ and ‘A’ General Obligation Bond Building Fund for the Fiscal Year Ended June 30, 2020

Recommended Motion
Administration recommends that the Governing Board accept the audit report for Measures “S” and “A” General Obligation Bond Building Fund for the Fiscal Year that Ended June 30, 2020, and authorize the designee to execute the necessary documents.
 
Quick Summary / Abstract
The District is obligated to contract with an auditor for an annual performance and financial audit of the general obligation bond funds and programs. The audit report for Measures “S” and “A” General Obligation Bond Building Fund is for the Fiscal Year that Ended June 30, 2020. 
 
Rationale
As the Board is aware, the community passed a Proposition 39 General Obligation Bond for facilities in February 2008. As part of the requirements of Proposition 39, an annual performance and financial audit is required. The District used CliftonLarsonAllen LLP as bond auditor. The OSC has reviewed the audit and recommends the Administration approve the audit report for Measures "S" and "A" General Obligation Bond Building Fund for the Fiscal Year that ended June 30, 2020. Prepared By: William Wong, Assistant Superintendent, Business Services
Financial Impact: Total: $0.00
Discussion: none  
Action Taken: Unanimously Approved
Cheryl Shellhart: Congratulations Will for going through these audits especially during these times. It is a lot of work. Congratulations.
 
 
4. Approve Delegation of Authority to District Superintendent or 
Designee to Enter Into a Contract for Daycare Services Substantially Similar to the Draft Contract with Asian Youth Center

Recommended Motion Administration recommends the Governing Board approve delegation of authority to district Superintendent or designee to enter into a contract for daycare services substantially similar to the draft contract with Asian Youth Center and authorize the designee to execute the necessary documents.
Quick Summary / Abstract The draft contract with Asian Youth Center would provide childcare services to school aged children of District staff.

Rationale At the time of board publishing the details of the contract with Asian Youth Center have not been finalized. Approval of this board item would delegate authority to the District Superintendent or designee to finalize contract arrangements with Asian Youth Center in a manner that is substantially similar to the draft contract.Prepared By: William Wong, Assistant Superintendent, Business Services
 
Financial Impact: Other: To Be Determined
Discussion: none  
Action Taken: Unanimously Approved  

5. Approve Revised Joint Use Agreement with the City of San Gabriel to Incorporate the Use of the Smith Park Pool for the Gabrielino High School Swim Team for the 2020-2021 School Year

Recommended Motion: Administration recommends that the Governing Board approve the revised Joint Use agreement with the City of San Gabriel which now incorporates the use of the Smith Park Pool for the 2020-2021 school year and authorize the Administration or designee to execute the necessary documents.

Quick Summary / Abstract
Agreement between the City of San Gabriel Parks and Recreation Department and the San Gabriel Unified School District to arrange use of Smith Park Pool for the Gabrielino High School swim team, incorporated into the Joint Use Agreement. 

Rationale
In order to have a swim team at Gabrielino High School, the District has arranged with the City of San Gabriel Parks and Recreation Department to use Smith Park Pool for practice sessions. The Smith Park Pool agreement has now been incorporated into the revised Joint Use agreement. San Gabriel USD had legal counsel review the agreement and there are no major changes to the original Joint Use Agreement approved in 2017. Incorporating the Smith Park Pool agreement in the Joint Use Agreement will alleviate the need to do an annual agreement for the use of the pool. Prepared By: William Wong, Assistant Superintendent, Business Services
Financial Impact
Total: $40.00 hourly for pool use
Increase: $0.00
Discussion: none  
Action Taken: Unanimously Approved  
 
Rochelle Haas: I just want to say that I am glad sports are up and running.
 
 
6.. Approve Renewed Agreement with Duff & Phelps for Fixed Asset Inventory and Reconciliation Report as of June 30, 2021

Recommended Motion: Administration recommends that the Governing Board approve the renewed agreement with Duff & Phelps for services related to the Physical Inventory and the required Fixed Asset Report as of June 30, 2021 and authorize the designee to execute the necessary documents.

Quick Summary / Abstract: To authorize Duff and Phelps perform a physical inventory and update the fixed asset listing as of June 30, 2021 for the San Gabriel Unified School District.
Rationale: A report of all capital assets, including infrastructure assets, should be updated each year to include a fixed asset listing with current book value for all the asset after the depreciation expenses properly applied. District is also due for a physical inventory to meet the requirement of federal grant recipient. Duff &Phelps has completed this type of work for the District in the past several years.
 Prepared By: William Wong, Assistant Superintendent, Business Services
Financial Impact
Total:$25,500
Increase: $0.00
Funding Source: Contracted Service
Discussion: none  
Action Taken: Unanimously Approved  
 
 
B. EDUCATIONAL SERVICES

1. Approve the Consultant Agreement with Novak Educational Consulting

Recommended Motion: Administration recommends that the Governing Board approve the Consultant Agreement with Novak Educational Consulting.
Quick Summary / Abstract: SGUSD is dedicated to seeking strategies to engage and meet the differentiated needs of all students. In accordance to Significant Disproportionality (Sig Dis Pro) and the focus on equity, diversity, and inclusion, SGUSD is moving to deepen its understanding of MTSS and Universal Design for Learning (UDL) for all. Mirko Chardin specializes in supporting educational systems as they begin work in culturally responsive teaching practices related to MTSS.

Rationale: Mirko Chardin will provide four, 2-hour workshops for our administration, our school site leadership team, and also present a 90-min keynote to SGUSD staff on our August, 2021 Professional Development Day to help launch the district focus on equity and empathy throughout the upcoming school year.

Mirko Chardin is the author of Equity by Design, an international trainer, and keynote speaker. He has helped train districts on using UDL to support all students. Prepared By: Dr. Joan Perez, Assistant Superintendent, Educational Services
Financial Impact: Total: $10,750
Funding Source: Sig Dis Pro, Comprehensive Coordinated Early Intervening Services
Increase: n/a
Decrease: n/a
Other: $1,750 to be paid from 2021-2022 budget

Discussion: none  
Action Taken: Unanimously Approved  
 
C. GOVERNING BOARD OF EDUCATION
 
D. HUMAN RESOURCES
1. Approve Student Teaching Agreement Between the San Gabriel Unified School District and Alliant International University

Recommended Motion
It is recommended that the Governing Board approve the Student Teaching Agreement between the San Gabriel Unified School District and Alliant International University.
Quick Summary / Abstract: An agreement with Alliant International University enables student teachers to engage in their practice teaching in the District. The term of this agreement is from March 8, 2021, to June 30, 2024.

Rationale: An Agreement with Alliant International University enables Alliant International University student teachers to engage in their practices teaching in the District. The District will do their best to provide Master Teachers in those subject areas requested by the University for their student teachers.
 
The formal written agreement has just been received from Alliant International University and Board approval is needed so that the District Master Teachers can be compensated.Prepared By: Ross Perry, Assistant Superintendent, Human Resources
Financial Impact: none
Discussion: none  
Action Taken: Unanimously Approved  
 
2. Approve Student Teaching Agreement Between the San Gabriel Unified School District and Emerson College

Recommended Motion : It is recommended that the Governing Board approve the Student Teaching Agreement between the San Gabriel Unified School District and Emerson College.
Quick Summary / Abstract: An agreement with Emerson College enables student teachers to engage in their practice teaching in the District. The term of this agreement is from January 15, 2021, to June 30, 2022.

Rationale: An agreement with Emerson College enables Emerson College student teachers to engage in their practice teaching in the District. The District will do their best to provide Master Teachers in those subject areas requested by the University for their student teachers.
The formal written agreement has just been received from Emerson College and Board approval is needed so that the District Master Teachers can be compensated. Prepared by: Asst. Supt. Human Resources, Ross Perry
Financial Impact: none
Discussion: none  
Action Taken: Unanimously Approved  
 
 
E. SUPERINTENDENT'S OFFICE

1. Approve Secondary General Education Phase III School Reopening for In-Person Learning on April 19, 2021

Recommended Motion: Administration recommends approval of secondary general education phase III school reopening for in person learning on April 9, 2021.
Quick Summary / Abstract: Approval to open Secondary General Education for in-person learning in Phase III for grade 12 high school students based on the Los Angeles County COVID-19 adjusted case rate being at or below 7 cases per 100,000 population per day (red tier) described by the California Department of Health guidelines and as published on the California Blueprint for a Safer Economy website weekly on Tuesdays.
Rationale: State officials recently released information related to California’s Safe Schools for All Plan that includes a framework for reopening in-person instruction. Developed by the California Department of Public Health (CDPH), the framework includes new directives that apply to all public and private schools operating in California. Schools must comply with these new orders. Secondary schools may reopen, if a county is in the Red Tier, when the adjusted COVID-19 case rate for the county has been at or below 7 cases per 100,000 population per day for at least five consecutive days. Case rates are published every Tuesday and may be viewed on the California Blueprint for a Safer Economy website. Under AB 86, Districts may bring back 1 full grade level 6-12th in order to qualify for incentive grants.
 
Our administrative staff and Reopening Task Force groups have developed very robust and thorough health and safety protocols enabling us to prepare for a safe return to the classroom. The schools also have the equipment and supplies necessary to safely reopen. Representatives from the Los Angeles County Department of Public Health conducted a site visit to each elementary school campus. Each school received exemplary feedback regarding preparations and protocols for a safe reopening for in-person learning.
 
The State’s Reopening Framework for Schools also states that K-12 school sites should employ a phased-in model as a part of their reopening plan. Phased reopening plans for in-person instruction may include, but are not limited to:
 Shifting from a full virtual learning model to hybrid
Gradually allowing for specified grades and/or a percentage of each grade to resume in-person learning

Allowing for a gradual number of students, at a specific capacity, per grade, or school site. If a school with a phased-in model has opened for in-person instruction, and the county changes to the Purple Tier or to a CR>25, the school may continue the phased reopening. Prepared By James Symonds, Superintendent

Discussion: none Action Taken: Unanimously Approved  
 
9. BOARD ANNOUNCEMENTS/REPORTS/COMMUNICATIONS
Nancy Tsai- I don't have much to announce. Everyone has been really busy, hands on deck. I check in with the principal at Coolidge. Everyone is spearheading and getting ready to return after Spring Break. Good Luck you guys.   
 
Cristina Alvarado-Also, not a whole lot I want to Echo Haas for not tolerating any hate or discrimination. I was very sad to hear about the mass shooting in colorado. There are no words. It is very sad. We need to reflect. We all need a little bit of rest and I hope we all get some rest and peace during our break.  
 
Cheryl Shellhart- Lost going on EAC went very well. Great feedback on LCAP goals. I attended several Town Halls (Roosevelt and District Wide). A good understanding of what a day would be like. I had the opportunity to go onto the VAPA website. If you get a chance go on VAPA performance go to YouTube if you have 10-15 minutes. Excited for sports being back. Congratulations to JMS Distinguished school for 2021. 
 
Dr. Gary Scott - I’ll follow up with acknowledging our Arts Week! JC has been so supportive in getting this going. I saw the presentation about The Games of Thrones. Part of this idea is to be creative, we were listening to music that was created by students from 2 districts, SGUSD and Alhambra. Then, there were art samples that students created from France. It was great! And it’s only Tuesday, much more to come! Go onto the website, log in, and take a look at what’s going on with Art’s Week!   
HEPA Filters will be provided and our staff and students will be protected. Mr. Wong and all the staff that worked with you I commend. I feel confident that everyone is looking out for our children. I couldn’t be more proud of Del Mar. Congratulations. Kady Kloster one of my favorite teachers of all time and Muhammad thank you for your support and encouragement. Yarelly let us know how you do. Everyone at Gab good luck with WASC. Go Jefferson! Go Bulldogs. We are blessed to have a middle school that prepares our students to be so successful. Everybody gets a pat on their back.
 
10. CONSENT AGENDA
 Motion to Approve Consent Agenda in Total.  Action Taken: Unanimously Approved
 
A. BUSINESS SERVICES
1. Approve Purchase Orders Issued in Excess of $5,000 Report No. 11 (20-21)

Recommended Motion
The Administration recommends that the Governing Board approve purchase orders issued in excess of $5,000 Report No. 11 (20-21).
Prepared By: William Wong, Assistant Superintendent, Business Services
 
B. EDUCATIONAL SERVICES
 
C. HUMAN RESOURCES

1. Approve Certificated Personnel Status Report No. 13
2. Approve Classified Personnel Status Report No. 13
 
D. SUPERINTENDENT'S OFFICE
 
11. NEXT MEETING REMINDER(S)
 
12. ADJOURNMENT: 8:01 pm     


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