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March 9, 2021 NOTICE: MEETING OF THE GOVERNING BOARD (notes are abridged version) 1. OPENING PROCEDURE A. CALL TO ORDER at 6:02 p.m. B. ESTABLISHMENT OF QUORUM 5 Members Present, Quorum Established 2. REQUESTS TO ADDRESS THE GOVERNING BOARD 3. RECESS TO CLOSED SESSION A. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE/COMPLAINTS B. PUBLIC EMPLOYMENT/APPOINTMENT (Pursuant to Government Code §54957 (b).) Principal, Gabrielino High School C. CONFERENCE WITH LABOR NEGOTIATOR(S) (Pursuant to Government Code §54957.6) 4. RECONVENE TO OPEN SESSION approx. 7:00 p.m. A. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION Supt give notice of non renewal to one or more temporary teachers. B. PLEDGE OF ALLEGIANCE by Dr. Brian Murray C. APPROVAL OF AGENDA No discussion. Unanimously approved D. REQUESTS TO ADDRESS THE GOVERNING BOARD Public Comments: Dena Dragoo: Teachers panicked when we first thought we were going back to work in March without vaccines. We scrambled to make our own appointments, it felt like the Hunger Games. The board decision to return TK - 2 in April helped ease our worries. We want to thank the board for making the decision to return in April after we had the time to be vaccinated. We are so grateful that SGUSD worked their magic wonders and got vaccinations for everybody in our district. Thank you to Ross, Jim, Jason Pu, the Mayor of San Gabriel, and Mark Lazarretto, City Manager. I'm not hearing that that's happening anywhere around us. I know Duarte is working with the City of Hope to do several districts, but the fact that San Gabriel and the City of San Gabriel got our employees vaccinated, is amazing! I just can't thank you all enough. 5. APPROVAL OF PREVIOUS MEETING MINUTES A. Approve the Governing Meeting Minutes of February 23, 2021 Administration recommends that the Governing Board approve the meeting minutes as presented. This is an opportunity for the Governing Board to review and approve the meeting minutes as presented. Discussion: None No additions or corrections. Action Taken: Unanimously Approved 6. PUBLIC HEARING(S) The meeting will briefly recess to open up the public hearing(s). The meeting will resume at the closing of the presented public hearings. 7. SPECIAL REPORTS AND PRESENTATIONS A. REPORTS - Student Board Members Del Mar High School, Yarelly Morales: Del Mar High School, our School site council meeting and open house were among the great happenings at Del Mar High School, but the most noteworthy were the two of Del Mar finest. They fulfilled graduation requirements early. Coolidge - Thank you to teachers for their vision and energy and to all for planning for Read Across America. It featured friends and families as guest readers. There was an assembly with Baba the Storyteller. We would especially like to give a big thank you to Ms. Gabby Garcia and Ms. Truong. We will also be celebrating the life of our dearly departed office manager, Kristen Follen tomorrow, March 10th. at 2 pm. Thank you to Ms. Tiffany for taking the lead on the creation of the memorial and thank you to the district for their love and support. We will also be having our supply pick up this week. Roosevelt: Third-quarter elementary speech and debate tournament happened. Our coach George Singleton is proud of their perseverance and hard work during such a difficult time. The tournament was virtual and they competed against students from Southern California, North California, and some from around the nation. Many of our students received awards! Roosevelt's next material pick up will be held on March 17-18. Washington - Washington had a great time with Read Across America Week. Students read 9000 minutes! Thank you to the PTA for organizing the event and to teachers, students, and parents for participating. Today, students participated in a virtual field trip with the Dairy Council. Students enjoyed the information they received about farming and cows. On Friday March 12th, there will be coffee with the principal. Gabrielino High School, Hennassie Ramirez Mckinley - Recognizing many students for their awards in Lang Arts, Math, Citizenship and other areas. Students participated in Read Across America. They are exploring ideas for Art Lessons. Wilson - Finished report cards and are getting ready for Return to Learn. Students participated in Read Across America. Jefferson - Classes participated in an interactive webinar about climate change. Students are writing scripts, participating in argumentative language writing practice, and students are working on rhetorical skills. Students are participating in Read Across America. GHS - Seniors finished their senior survey. Parent seminars are coming! Pre registration for incoming 8th graders will happen soon. Preparations are beginning for Open House. ASB - Hosting contests. Blood Drive on March 25th. Dr. Gary Tomas Scott: Thank you Cheryl for continuing to support Del Mar and Roosevelt. An extraordinary accomplishment for the students at Roosevelt. Cheryl Wilson: Competing online has not been easy. Thanks to the IT Department. B. REPORT - Governing Board -President Rochelle Haas - I would like to say that we have the most wonderful and dedicated principals in our district. Thank you for the collaboration! The district is a wonderful place to be. I would like to thank Mr. Symonds, Mr. Perry, SG City and Herald City for the vaccines for the whole district. It was wonderful to see people in person, with our masks on. Would like to thank our sites at our Elem schools and all the preparation for Return to Learn. It's the spirit of Collaboration for the sake of our students. Parents - Please attend the Town Hall meeting tomorrow night. C. REPORT - Superintendent - Jim Symonds - I echo the congratulations to Roosevelt Speech and Debate students. Cheryl and Georgia Singleton persevered. Congratulations to Mr. Ross Perry and his wife Kimberly for their new baby boy Emerson! We wish them the best with their growing family. We were excited about the vaccinations that took place on Monday, March 1st. It was great to see people live and have real conversations with people not on Zoom. We were one of the first districts to offer vaccinations to our staff. We were able to vaccinate 300 staff members, and we are working with the City of Hope for staff that couldn’t make it. Thanked everyone responsible for making vaccinations a possibility. A positive step for opening campuses for in person learning. All hands are on deck for Phase III. Our approach as a district has been to keep students and staff safe, provide SEL for students. Our plan is a sensible, safe and feasible plan. The plan aligns with Assembly Bill 86. Tk-2 will have the option to return to in person learning or remain virtual. Next phase is for students to return April 19th. It’s been a team effort. Confident in plan, focus is keeping students and staff safe. The Town Hall meeting will be tomorrow at 7:00pm. Safety protocols, questions, etc. will be discussed. Register on the district website. Thanked students and parents. Thanked teachers, classified, and confidential employees. Thanked administrators and governing board for the most challenging year in the history of our district. Looks forward to all students returning in person for 2021. D. PRESENTATION - Second Interim 2020-2021 Will Wong, Asst. Supt of Business - Good evening. (Please refer to the Second Interim Presentation uploaded on the board agenda) There are four major budget reports and we are in the second. Then we will look at audited actuals. We update budgets based on data. We will meet our obligation until 2023. Our budget is based on certain assumptions and enrollment. Few children in general. All districts are dealing with 71 million in general fund and substantial one time COVID funds 65 million overall reserve will increase but COVID fund will be used for COVID. Unrestricted is flat, needs 3% minimum. Next year, we will see the reserve. We will use COVID funds to help prevent reduction and COVID increased outcome cost. We got a lot of COVID funds that will be spent this year and next year. COVID funds have deadlines and rules. Year after is concerning, 2023. Stabilization plan for 2 years from now for reduction and it is concerning. A lot can change though, but we have to go off information now. Major bullet points. Washington DC is considering a COVID 3 one time fee. We can use it to maintain personnel. A California assembly bill is also in the works (passed and signed). One time financial support from California. One time funds will dry up. State is funding a COLA which is only a few percent. We are in the process of borrowing funds. SGUSD was getting 65% and the state is sending the money (short about a million) so SGUSD is borrowing to pay the bills. Finally want to thank Ms. Ortega. Questions: Scott: I admire Will for knowing how to deal with all these complicated numbers and time in history. It is so complicated and it has so many conditions for the one time fund. I don’t envy your task. Haas: Thank you Mr. Wong, for keeping track of everything at the state level. 8. ACTION ITEMS A. BUSINESS SERVICES 1. Approve 2020-2021 Second Interim Report Administration recommends that the Governing Board approve the 2020-2021 Second Interim Report and the subsequent two fiscal years 2021-2022 and 2022-2023. Based on the assumptions available for the District at the time of the Second Interim reporting period, it is appropriate for the District to certify a positive status with a stabilization plan for the second out year 2022-23. Financial Impact: As outlined in the second Interim Report Discussion: none Action Taken: Unanimously Approved 2. Approve Agreement with DLR Group, Inc. for the Wilson Elementary Building Administration recommends that the Governing Board approve the agreement with DLR Group, Inc. for the Wilson Elementary Building Project and authorize the designee to execute the necessary documents. DLR Group will provide the basic architectural and related services for the Wilson construction project, which includes programming and planning, schematic design, design development, construction documents, approvals, bidding, construction administration and close out. Financial Impact: $440,325 architectural services for an estimated overall total construction cost of $4.0 million Funding Source: Measure S bonds Discussion: none Action Taken: Unanimously Approved 3. Approve to Authorize Award of E-Rate Project 2021-2022 Administration recommends that the Governing Board approve to authorize award of E-Rate Project 2021-2022 and authorize the designee to execute the necessary documents. Five elementary school sites will receive updated outdoor Wi-Fi hardware and services under the upcoming e-rate funding application. Upon board approval, a contract will be awarded to NIC Partners, Inc. in the combined amount of $117,061.36 and AAA Network Solutions in the amount of $71,222.71. Financial Impact: Approximately $188,284.07 (or $37,656.82 after discounts) Funding Source: IT Contracted Services Discussion: none Action Taken: Unanimously Approved B. EDUCATIONAL SERVICES 1. Approve the Adoption of the Los Angeles County Plan for Expelled Pupils (triennial update) Administration recommends that the Governing Board approve the adoption of the Los Angeles County Plan for Expelled Pupils (triennial update). To address the needs of expelled pupils, a number of alternative education programs have been developed by local school districts and the Los Angeles County Office of Education to provide continuing educational opportunities. At the time an expulsion of a pupil is ordered, the governing board of the school district shall ensure that an educational program is provided to the pupil who is subject to the expulsion order for the period of the expulsion. Any education program provided may be operated by the school district, the county superintendent of schools, or a consortium of districts or in joint agreement with the county superintendent of schools. Financial Impact: None Discussion: none Action Taken: Unanimously Approved 2. Approve the License Renewal for Kami for School Year 2021-2022 Administration recommends that the Governing Board approve the license renewal for Kami for school year 2021-2022. More K-12 schools are shifting to Chromebooks and digital devices as part of the 1:1 initiative. Kami provides users with the essential tools to create an engaging and collaborative learning environment. Kami is a program that allows students to annotate pdfs and other static, text-based documents. Financial Impact: $10,000 Funding Source: COVID Discussion: none Action Taken: Unanimously Approved C. GOVERNING BOARD OF EDUCATION D. HUMAN RESOURCES E. SUPERINTENDENT'S OFFICE 1. Approve California School Boards Association (CSBA) Policy Revision Recommendation Administration recommends the Governing Board approve the California School Boards Association (CSBA) policy revision recommendation. This is an opportunity for the Governing Board to approve the California School Boards Association (CSBA) policy revision recommendation. Financial Impact: none Discussion: none Action Taken: Unanimously Approved 9. BOARD ANNOUNCEMENTS/REPORTS/COMMUNICATIONS Rochelle Haas - Board President Cheryl Shellhart - Congratulations to Yarely for your early graduation, we wish you luck for your continued learning and on life in general. I also attended the PTSA meeting at Gab. Was excited to hear that athletic groups are coming back to campus. Congratulations to Cheryl and her team for the great speech and debate results. I would like to see a recording of the presentations. That would be great! Lastly, congratulations to Jim and the team for getting our staff that wanted to get vaccinated, vaccinated. It was exciting to see. Great things are happening in our district. Cristina Alvarado - Thank you Presidten Haas. Thankful for the vaccination. Waiting longer was the right decision. Thank you Dena for your heartfelt comments. We work well together. Congratulations to Cheryl. We are 8th in the nation for GAB. We have had an excellent speech and debate for years. Congratulations Yurelly for graduation and Del Mar is an excellent school. Nancy Tsai - Hello everybody. We are very glad being at this meeting because there is a lot to celebrate. Thank you for all involved in the logistics of the vaccination. We are pumping gallons of Gorilla Glue. I have learned a lot in my first year. It has been an honor and it has been humbling. Great job Yurelly and congratulations. We are living out synergy, lots of conversation and late nights. Thank you for everything. Dr. Gary Scott - AB 86. Our district is incredibly organized in addressing these issues that are constantly changing. There is confusion, recalls, distrust, etc. There have been so many changes. Even the issues of credibility and communication. Through hard work and caring people we were able to manage this in our community. We’re going to be able to soar. People don’t know us probably get tired of us complimenting each other. Kudos to Roosevelt and Cheryl. Amazing! I want to call out the grounds folks in our district. Our facilities look really nice and clean. Sometimes, we forget about the support pieces. If we don’t have facilities, air handlers with special filters, and staff that’s willing to cycle and monitor we can do what we’re doing without them. Thank you to our classified folks. Thanks Zulma! She’s always there! She’s like a gigantic bottle of Gorilla Glue that keeps everything stuck together. She is great with communicating with the board. Finally, congratulations to Ross Perry and his wife. 10. CONSENT AGENDA: NOTE: Motion to Approve Consent Agenda in Total. Action Taken: Unanimously Approved A. BUSINESS SERVICES 1. Approve Warrants Issued for Payments, Goods, And Services Received For February 2021 - Report No. 9. The Administration recommends the Governing Board approve warrants issued for payments, goods, and services received for February 2021 - Report No. 9. 2. Approve Purchase Orders Issued in Excess of $5,000 Report No. 10 (20-21) The Administration recommends the Governing Board to approve purchase orders issued in excess of $5,000 Report No. 10 (20-21). B. EDUCATIONAL SERVICES 1. Approve Essential Training Report No. 12 Administration recommends that the following District employees be authorized to attend the events attached. The representative of the District indicated will attend with no loss of salaries for District personnel, and with actual and necessary expenses paid for all attending as authorized by Education Code Sections 35172, 35173 and 44032, and the District's Board policies. Authorization for an advance of funds to cover actual and necessary expenses is hereby granted. Such Advances shall be repaid or adjusted upon filling of a regular claim for the actual and necessary expenses incurred. C. HUMAN RESOURCES 1. Approve Certificated Personnel Status Report No. 12 Administration recommends the approval of the Certificated Personnel Status Report No. 12. 2. Approve Classified Personnel Status Report No. 12 Administration recommends to approve the Classified Personnel Status Report No. 12 D. SUPERINTENDENT'S OFFICE 11. NEXT MEETING REMINDER(S) Tuesday, March 23, 2021 Tuesday, April 13, 2021 Tuesday, April 27, 2021 Tuesday, May 11, 2021 Tuesday, May 25, 2021 Tuesday, June 15, 2021 Tuesday, June 29, 2021 12. ADJOURNMENT At 7: 48 pm Join us at the next Board Meeting!
6:00 Open Session, Closed Session, 7:00 Open Session Reconvenes
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