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Board Meeting Highlights:
We ARE stronger together! Link to Full Agenda GHS Presentation Revised Board Policy- Administering Meds Essential Training & Travel #5 Conference Report #5 PO Report #5 Certificated PSR #5 Classified PSR #5 Resolution to Decrease Custodial Hours: 1 position by 2 hours Regular Board Meeting October 8, 2019 1. OPENING PROCEDURE 1. a. CALL TO ORDER at 6:00 PM 1. b. ESTABLISHMENT OF QUORUM: Quorum established. 1. c. PLEDGE OF ALLEGIANCE: Mr. Lopez, GHS 1.d. APPROVAL OF AGENDA (This is an opportunity for the Governing Board to adopt the agenda as presented and/or rearrange agenda items to accommodate arrival of audience members.) Unanimously approved. 1. e. REQUESTS TO ADDRESS THE GOVERNING BOARD regarding Items on the agenda, as well as, not on the agenda, but within the jurisdiction of the San Gabriel Unified School District Governing Board. A member of the public may choose to speak to an agenda item during public comment or at the time the Governing Board considers that item. Requests: None 2. PRESENTATION The board will be hearing presentations from various search groups before deciding on a group to act for SGUSD in the superintendent search. Note: Presentation not attached to Board agenda. Information packet available and will be brought to Rep Council meeting. Hazard, Young, Attea, and Associates - Superintendent Search This agenda item provides an opportunity for the Governing Board to prepare for the next steps in the Superintendent search process. “HYA serves school systems across the nation, large and small, urban and rural. HYA Associates are located all across the country to conveniently serve clients with a local focus, but with national reach.” Presentation this evening: Dr. Carmella Franco and Dr. Maria Ott (Children attended Coolidge and JMS and was involved in the unification effort. Dr. Ott is an Adjunct professor at Rossier USC and former superintendent at two districts. Proposed Fee: $21,950 includes full selection process (Board planning meeting, timeline, survey of constituents, focus group, consultant interview days Leadership Profile Report, associate travel, and one comprehensive due diligence background check. Also includes a transition phase meeting. Optional services available for additional fee. Comments and Questions: Dr. Scott- This is exciting; the single most important thing we do. Can you address the confidentiality of sitting superintendents that may be interested in applying? Consultant: We encourage a confidential search. We have you sign a confidential waiver. Mr. Ammon: Have you ever paneled a stakeholder group? Consultant: Difficult to maintain confidentiality when opened to stakeholder groups. It can be done, but we don't recommend it if you are going for top-notch candidates. Ms. Alvarado: Thank you for the thorough presentation. Cecelia Venegas-Del Mar Student Rep: I am surprised at the process Jocelyn Tan- GHS Student Rep: How about the families of the students? How are they represented? Consultant: There will be stakeholder forums and an online survey. Dr. Scott: There will be a student component to this as well. Consultant: We learn a lot from the student groups. 3. MINUTES OF PREVIOUS MEETING(S) 3. a. ACTION - Approve the Minutes of the September 10, 2019 Governing Board Meeting This is an opportunity for the Governing Board to review the draft of the September 10, 2019 Governing Board meeting minutes, make any necessary revisions and or approve. Unanimously approved. 3. b. ACTION - Approve the Minutes of the September 24, 2019 Governing Board Meeting This is an opportunity for the Governing Board to review the draft of the September 24, 2019 Governing Board meeting minutes, make any necessary revisions and or approve. Unanimously approved. 4. PUBLIC HEARING(S) None. 5. REPORT(S)/PRESENTATION(S) 5. a. REPORTS - Student Board Members (3 mins) Del Mar High School, Cecilia Venegas: Updates for Del Mar HS (Field Trip to Getty Museum); JMS(Karaoke Night, Mr. Coyne's JMS Band performed with GHS band at football game); McKinley (Coding instruction); Wilson (Student conferences this week, PBIS continues, thanks to Dr. Scott for fixing the outdoor audio system) Gabrielino High School, Jocelyn Tan: Updates from GHS (Spirit Week; Homecoming on October 12th; JMS Band Night with GHS Band; Trial Weeks with Block schedules; Wellness Day & Mental Health). Coolidge (Leader in Me; Science Camp Meeting; Parent Conferences week of Oct. 14th);Roosevelt (Parent Night PBIS, Elementary Debate Competition); Washington (Movie and Game Night; Pink for Cancer Awareness; Bell Dedication, PBIS) 5. b. REPORT - Board President (3 mins) Pres. Shellhart- Cancer Awareness; Football at GHS Band 1 Record. Great to see JMS perform. Will attend Homecoming, La Casa, AYC events coming up. 5. c. REPORT - Acting Superintendent (3 mins) Attended Ed Leader 21 Conference in Houston with group of SGUSD administrators. Inspirational- looking at what other district in the nation to move 21st century learning in public school. As a result, we are revising our Portrait of a Graduate. With the Portrait of a Graduate, we will re-build our new LCAP plan through the EAC. We are energized about bring this back to our district. 5. d. PRESENTATION - Gabrielino High School, Branching Out (Attached) Presentation by S. Heinrich, R. Esseln, V. Lopez, E. Shin. · 26th year as a HS · Pride, Tradition, Honor · 5 Areas of Focus: EL integration, Students with Disabilities, Embedded Time, CTE, School Activities, School Spirit · Discussed that GHS was out of compliance during FMP- they weren't providing a pathway of support for EL Team · Scores for ELs improved after 1 year of focused ELD support; grateful to Anna Navarro for her work and support at GHS · R. Esseln on Inclusion and co-teaching model; goal is to maintain these teams; it takes years to develop. · R. Esseln on embedded time; student rep commented that they love it. Silver slip process with student agency on how their time is needed. May see another teacher other than their embedded time teacher to make up tests, get support. Social skills group, EL group, at-risk group, student support-anxiety group, intervention group, student volunteer tutors supporting intervention groups all served during embedded time. Dr. Scott asked GHS Rep about her perspective. She prefers the shorter embedded period option at this point but will still experience the other models. Mr. Ammon- Great job Sharron and team getting in front of issues such as the students with anxiety group Mrs. Hass- appreciates the options open to the students Ms. Alvarado- Always a strong supporter of GHS Pres. Shellhart: Who are the other ASB teachers to thank? Chanda Strom and Edith onzalez Pres. Shellhart: How many students are in CTE? SH- We will need to get back to you. Pres. Shellhart challenge to Mr. Lopez- fix the clock in the theater. 6. BUSINESS SERVICES 7. EDUCATIONAL SERVICES 7. a. ACTION - Approve Consultant Agreement with Dr. Wendy Shem Yeh for a Vision Therapy Evaluation for One Student, School Year 2019-2020 Contract not to exceed $1000. The San Gabriel Unified School District needs to provide an assessment through a Non-Public Agency for a Special Education student as part of the IEP testing process. Students must be assessed in all areas of suspected disability. The students' IEP team agrees that the student qualifies for a Vision Therapy Assessment. The District is obligated to contract with a specialist who can provide an impartial evaluation. Dr. Wendy Shem Yeh has experience in providing Vision Therapy Assessments and treatments. Unanimously approved. 8. HUMAN RESOURCES 8.a. (ROLL CALL) - Adopt Resolution No. 7/2019-20 to Approve Classified Layoff for Lack of Work and/or Lack of Funds Due to lack of work and/or lack of funds, it is recommended that the Board approve the reduction of one (1) classified employee by two hours. Reduction of custodial services from 6 hours to 4 hours. (Attached) No comments/questions. Unanimously approved. 9. SUPERINTENDENT'S OFFICE 9. a. ACTION - Adopt Revision of California School Boards Association (CSBA) Board Policy 5141.21 This agenda item provides an opportunity for the Governing Board to adopt amended policies as per California School Boards Association (CSBA) suggested revisions as per new mandates, laws, or regulations. Board Policy revisions: Administering Medication and Monitoring Health Conditions (Attached) No discussion. Unanimously approved. 10. GOVERNING BOARD 10. a. ACTION - Approve Rescheduling the October 22, 2019 Governing Board Meeting to October 29, 2019 Commencing at 6:00 p.m. with Closed Session This agenda item provides an opportunity for the Governing Board to move the Board meeting of October 22, 2019 to October 29, 2019 commencing at 6:00 p.m. with closed session. Discussion: Pres. Shellhart moved closed session to the end of the meeting to allow for Superintendent Search presentations.. Unanimously approved. 10. b. DISCUSSION - Consider Adding a Meeting on December 17, 2019 to Meet the AB 2449 Mandate for Annual Organizational Meetings Assembly Bill 2449 (2018) moved the date on which terms for newly elected school and college district trustees begin, from the first to the second Friday in December. This move came from some county election officials that encountered difficulties certifying election results before the first Friday in December. This legislation took effect on January 1, 2019. Discussion: Is this in addition to the other December meeting? Mr. Wong- Extra meeting needed to comply with AB 2449 requirement. Ms. Haas: Can we get the calendar for holiday programs? 11. BOARD ANNOUNCEMENTS, REPORTS, AND/OR COMMUNICATIONS NOTE: (This section provides an opportunity for the Governing Board to share information with other Board Members and members of the public.) Dr. Scott- it's magic to see the football stadium. Mr. Guyer was so pumped from the Houston conference. Excited and grateful to have been there. Thank you for the upgraded sound system at JMS. Ms. Haas- it has been a busy week. JMS Band Night at Gab was fabulous. Gabrielino won! Band competition in Moreno Valley. Visited McKinley yesterday and visited classes. Impressed by the DBL classroom. Mr. Ammon: October is a busy month. Looking forward to all the events. Ms. Alvarado: Great night at JMS Band Night at GHS. La Casa dinner, AYC, and bell dedication at Washington 12. CONSENT AGENDA NOTE: (The Governing Board may take one (1) vote for all Consent items including: Business Services, Educational Services, Human Resources, and Superintendent's Office. Items may be removed from the Consent agenda and voted on separately.) No discussion. Unanimously approved. 12. a. CONSENT - BUSINESS SERVICES 12. A.1. Accept Donations to the San Gabriel Unified GATE Program 12. A.2. Approve Warrants Issued for Payments of Payroll, Goods and Services Received for September 2019 - Report No. 4 12. A.3. Approve Purchase Orders Issued in Excess of $5,000 Report No. 5 (Attached) 12. A.4. Approve Essential Travel Report No. 5 (Attached) 12. b. CONSENT - EDUCATIONAL SERVICES 12. B.1. Approve Declaration of Surplus Materials and Obsolete Equipment in the San Gabriel Unified School District for the 2019-2020 School Year the District has an assortment of textbooks that have been identified by staff as obsolete or damaged beyond repair and of no resale value. Therefore, staff Recommends disposal of these textbooks in accordance with local and state regulations. 12. B.2. Approve Consultant Agreement with Seda Sevada Grigorian for Art Classes at Washington and Wilson Elementary Schools for 2019-2020 Art classes have been shown to have many benefits to students. Art teacher Seda Sevada Grigorian will provide art classes at Washington and Wilson Elementary Schools as outlined in each Agreement for Consultant Services. Washington Elementary TK-5th graders for 19 classes, 5 lessons per class, totaling 95 classes at the rate of $80 per class. Supplies will be $10 per student x 465 students. ArtFest will be 6 hours of support at $80 per hour. PAYMENT TO BE MADE BY THE DISTRICT: $ 12,730 upon completion of the services. Wilson Elementary SpEd PreK 2-30 minutes classes, 2 class at $80 per class. And TK-5th graders for 12 classes, 5 lessons per class, totaling 60 classes at the rate of $80 per class. Supplies will be $10 per student x327 students. Wilson Open House on May 21 will be 2 hours of support at $80 per hour. PAYMENT TO BE MADE BY THE DISTRICT $ 8,390 upon completion of the services. 12. B.3. Approve Essential Training Travel Report No. 5 (Attached) 12. c. CONSENT - HUMAN RESOURCES 12. C.1. Approve Certificated Personnel Status Report No. 5 (Attached) Includes Temp English teacher at JMS through June 5, 2020. 12. C.2. Approve Classified Personnel Status Report No. 5 (Attached) Included in PSR: PROGRAM ENHANCEMENT: Kuan, Nelson 9/23/19 Curriculum Specialist Jefferson $22.89 per hour RESIGNATION: Loeffler, Carol 9/25/19 Speech Pathologist Assistant, DEC, Retirement ADDITIONAL ASSIGNMENT: Ayala, Zulma 6/19/19 Executive Assistant DEC 5% Working out of Class Salazar, Isela 7/24/19 Administrative Assistant DEC 5% Working Out of Class 12. d. CONSENT - SUPERINTENDENT'S OFFICE 13. REQUESTS TO ADDRESS THE GOVERNING BOARD None. 13. a. REQUESTS TO ADDRESS THE GOVERNING BOARD regarding Items on the CLOSED SESSION agenda, as well as, not on the agenda, but within the jurisdiction of the San Gabriel Unified School District Governing Board. A member of the public may choose to speak to an agenda item during public comment or at the time the Governing Board considers that item. 14. RECESS TO CLOSED SESSION at 7:37 PM. (NOTE: If the Governing Board does not complete Closed Session, it will RECONVENE the meeting to open session and RECESS the meeting to closed session after all open session business has been conducted.) 14. a. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Employee Organizations: San Gabriel Teachers Association Teamsters Local 911 Agency Designated Representatives: James Symonds, Acting Superintendent and Ross Perry, Assistant Superintendent, Human Resource Employee Organization: Unrepresented/Management Unrepresented/Confidential Agency Designated Representative: James Symonds, Acting Superintendent 14. b. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code §54957 (b).) 15. RECONVENE TO OPEN SESSION at 8:19 PM 15. a. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION No action taken in closed session. 16. ADJOURNMENT at 8:20 PM 16. a. NEXT MEETING REMINDERS Tuesday, October 22, 2019 *Meeting may move to October 29, 2019 pending Board approval. Tuesday, November 19, 2019 Tuesday, December 10, 2019 Join us at the next Board Meeting! October 8, 2019 6:00 Open Session, Closed Session, 7:00 Open Session Reconvenes Keep wearing those shirts!! Show we are unified!
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