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Board Meeting Highlights:
We ARE stronger together! Link to Full Agenda 2018-2019 CAASPP Presentation DLR Architecture Increase for GHS Music/Dance Wrestling Bldg LACOE PBIS Contract LACOE TEAL Contract LACOE Regional Transportation Contract Multiple Measures Data Contract Consultant Agreement- CA Science Center Board Policy Updates 14.a.2.Essential Training Report No. 4 P.O. Report No. 4 Classified PSR No. 4 Certificated PSR No. 4 14.b.2. Essential Training Report No. 4 OPENING PROCEDURE 1.a. CALL TO ORDER at 6:01 PM. 1.b. ESTABLISHMENT OF QUORUM: All members present. 2. REQUESTS TO ADDRESS THE GOVERNING BOARD: None. 3. RECESS TO CLOSED SESSION at 6:01 PM. (NOTE: If the Governing Board does not complete Closed Session, it will RECONVENE the meeting to open session and RECESS the meeting to closed session after all open session business has been conducted.) 3.a. STUDENT DISCIPLINE (Education Code §35146) Expulsion - Student No. 1527946 3.b. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (Government Code §54957 (b).) 3.c. CONFERENCE WITH LABOR NEGOTIATORS (Government Code §54957.6) Employee Organizations: · San Gabriel Teachers Association · Teamsters Local 911 Agency Designated Representatives: James Symonds, Acting Superintendent Ross Perry, Assistant Superintendent, Human Resource Employee Organization: Unrepresented/Management and Unrepresented/Confidential Agency Designated Representative: James Symonds, Acting Superintendent 4. RECONVENE TO OPEN SESSION approx. 7:00 p.m. 4.a. ANNOUNCEMENT OF ACTION TAKEN IN CLOSED SESSION Board ratifies resignation of a classified employee 5-0 in closed session 4.b. PLEDGE OF ALLEGIANCE 4.c. APPROVAL OF AGENDA (This is an opportunity for the Governing Board to adopt the agenda as presented and/or rearrange agenda items to accommodate arrival of audience members.) Recommended Motion: Administration recommends approval of the September 24, 2019 Governing Board meeting agenda. Agenda unanimously approved. 4.d. REQUESTS TO ADDRESS THE GOVERNING BOARD regarding Items on the agenda, as well as, not on the agenda, but within the jurisdiction of the San Gabriel Unified School District Governing Board. A member of the public may choose to speak to an agenda item during public comment or at the time the Governing Board considers that item. Requests: None 5. MINUTES OF PREVIOUS MEETING(S) 6. PUBLIC HEARING(S) None. 7. REPORT(S)/PRESENTATION(S) 7.a. REPORTS - Student Board Members (3 mins) Del Mar High School, Cecilia Venegas Updates for Del Mar, JMS, McKinley, and Wilson school sites. Gabrielino High School, Jocelyn Tan Updates for GHS including trial block schedules, Coolidge, Roosevelt (passed unannounced Williams review), and Washington. 7.b. REPORT - Board President (3 mins) President Shellhart: Enjoyed DM Parent information night with best attendance seen in years. Excited about upcoming Catalina field trip. Visited Coolidge and McKinley with Mr. Ammon. Met with SGTA Rep meeting- valued open communication and conversations with inclusion and SPED. We need to follow through on some of those ideas and she will follow up with the Board at a later time. 7.c. REPORT - Acting Superintendent (3 mins) Mr. Symonds- Week 6 and things are moving smoothly. Attended Equity Conference in Indian Wells with ideas for equity and social/Emotional learning for our next staff development days. Came back with new ideas for November 1st. Packed Open House at DMHS. Enrollment continues to look good. Mandarin Immersion is at capacity of 28 students. Shout out to Ingrid Lin and Ed Services team. Exciting day last Thursday with the district lock-down. Fantastic response of staff and students. Surveyed principals for perspective and ideas for tweaks to our district response plan. Began classroom walk-throughs with Dr. Joan Perez at JMS last week. Fun to watch our teachers in action. Annual DEC BBQ with Mr. Symonds, Perry and Wong manning the grill. Looking forward to Washington bell dedication next week. 7.d. PRESENTATION - SGUSD 2018-2019 California Assessment of Student Performance and Progress (CAASPP) Report A presentation on the 2018-2019 CAASPP will be given by Dr. Joan Perez, Director of Assessment and Professional Development. Presentation attached. Comments: Ms. Alvarado- asked about change (dip in scores) at JMS in ELA v. Math; What is the reason behind that? Dr. Perez- New ELA curriculum could be a reason for the dip in scores; can circle back to see if differences are also across the state; we can also come back with cohort data later. Scores are not following the same cohort of students in Grade 8 last year as this year. Dr. Scott- A trend to fewer numbers of below standard students; it’s still a good marker for us. Dr. Perez- that is the direction that we want to see. We need to look at the students who are on the cusp. Dr. Scott- this might not be fair, but what is the sample size? These are percentages but how many students are represented. Mr. Ammon- The hard counts are provided on the side. Ms. Navarro- Presented information on LTELs - Long term English Learners. Majority are not meeting standards: 181 at JMS and 153 at GHS, 11 at DMHS. JMS Data Dive with ELA dept to problem solve how to serve the population. GHS- LTELs have well-developed oral fluency, but need to develop strategies to improve academic literacy and teacher data chats with students. Ms. Alvarado- Are they not feeling confident? Are most of these students on IEPs? Ms. Navarro- No, that is a common misconception. LTELs have unique needs that need to be addressed separate from an EL classroom. Ms. Alvarado- I'm really glad you are looking at different strategies. Ms. Haas- What are the reasons for non-progression? Ms. Navarro- there is stagnation without sufficient supports. Mr. Ammon- In close to 8 years on the Board, this is the best I've ever seen. Best to present in the aggregate rather than note specific sites. Are you noting differences in the younger grades? Dr. Perez- We look at the whole. Data is just data. We need to analyze and see how to use it and make predictions. Look at the trends over time, and use it as a tool to drive instruction. Mr. Ammon- Noted Monrovia concern about connection with the device usage at home. Dr. Perez- Different philosophies. Need to be able to use both- a balance between use of devices and books. Dr. Scott- How to get our students to language proficiency. If it was easy, we would already have figured it out. These are not dumb kids. Dr. Perez- Jim and I have had discussions about how to attack it from all angles and get these kids proficient earlier. 8. BUSINESS SERVICES 8.a. ACTION - Proposal Adjustment from DLR Group on the Gabrielino High School Music and Multi-Purpose Fitness Building Project Summary: The DLR Group has submitted a proposal for the adjustment to their architectural and engineering fee based on the approved bid for the Gabrielino High School Music and Multi-Purpose Fitness Building Project. Total fee increase &66,980. See attachment. Rationale: The fee associated with the building and site design is based on the contract dated January 6, 2016. The original fee was based on an estimated construction value of $6,000,000. The revised fee is based on the approved bid for the project and associated "schedule of values". Recommended Motion: The Administration recommends to approve the Proposal Adjustment from DLR Group on the Gabrielino High School Music and Multi-Purpose Fitness Building Project. Action Taken: Motion passed unanimously. 9. EDUCATIONAL SERVICES 9.a. ACTION - Approve Expulsion of Student No. 1527946 Summary: Pursuant to Education Code 48918 and San Gabriel Unified School District Board Policy and Administrative Regulation 5144.1, student number 1527946 has waived the right to an Expulsion Hearing, has stipulated to the facts of the case and admitted to violations of Education Code. The parent has agreed to the suspended expulsion that is being recommended to the Governing Board. This is a Student Support Services issue and will be discussed in closed session. Action Taken: Motion passed unanimously. 9.b. ACTION - Approve Contract with Los Angeles County Office of Education (LACOE) to Provide Positive Behavioral Instruction and Support (PBIS) Training to Four SGUSD Schools See attachment. $15,600 per district for any of Strand A-e and G trainings selected by district and $3,900 for up to 4 district schools. Summary: LACOE provides in-depth PBIS training to interested districts. The training involves a three-tiered approach which generally takes three or more years to fully implement. Four San Gabriel USD schools; Roosevelt, Washington, Wilson, and Jefferson will continue their path of implementation of this program on the third year. PBIS is specifically named in the LCAP plan and will help schools create a safe and welcoming learning environment where students and families feel more connected to their schools. Rationale: PBIS provides Multi-tiered System of Support (MTSS) for school sites to organize evidence-based behavioral interventions that enhance academic and behavior outcomes for all students. The premise of PBIS is that continual teaching, modeling, recognizing, and rewarding of positive student behavior will reduce unnecessary discipline and promote a climate of greater productivity, safety, and learning. PBIS schools apply a multi-tiered approach to prevention, using disciplinary data and principles of behavior analysis to develop school-wide, targeted, and individualized interventions and supports to improve school climate. Recommended Motion: Administration recommends the approval of the contract with LACOE to provide Positive Behavioral Instruction and Support (PBIS) training to four schools during the 2019-2020 school year. Action Taken: Motion passed unanimously. 9.c. ACTION - Approve Memorandum of Understanding with Multiple Measures, LLC for School Year 2019-2020 Summary: The San Gabriel Unified School District will use Multiple Measure data reports for the LCAP, professional development planning, and the reporting of State and local indicators for the California Dashboard. See attachment. Total Service Agreement will be $8,732.50, and includes group, subgroup, and pupil reporting for State Assessments administered during the 2018-19 academic school year, ELPAC initial assessments administered during the 2019-20 academic school year, and up to 4 years of prior year data. Rationale: Since the California Dashboard has been in place, there is a great need for SGUSD to have a data reporting tool to assist staff and stakeholders with creating data reports that examine the Districts local and State indicators. Multiple Measures, LLC allows the District, school sites, and teachers to develop a wide array of reports including CAASPP and ELPAC data, and student group data that empowers District and site stakeholders to make informed decisions for teaching and learning. Data from Multiple Measures is carried over from year to year, streamlining annual updates for all District users. Multiple Measures, LLC provides free unlimited customer support, remote training, and a Ready Reports inbox for all teachers. Recommended Motion: Administration recommends approval of the Memorandum of Understanding with Multiple Measures, LLC for School Year 2019-2020. Action taken: Unanimously approved. 9.d. ACTION - Approve Contract with Los Angeles County Office of Education (LACOE) for Technology Enhanced Art Learning (TEAL) Project, Professional Development, Curriculum and Instructional Services (CIS) Costs not to exceed $1,500. See attachment. Summary: San Gabriel Unified School District will select four TEAL Coaches. Optimal participation will consist of an administrator, TK-6 teacher, MTSS/PBIS staff member, and a representative of the Expanded Learning Staff (ELS). These coaches will work together to embed SEL content and awareness into arts-based teaching practices. Participants will increase knowledge to promote student creativity and well-being, increase knowledge of child development, trauma-informed practices, and social and emotional competencies. Rationale: LACOE have partnered with the Los Angeles County Arts Commission (LACAC) and the Los Angeles County Department of Mental Health (DMH) to provide high quality professional development through a blended learning model, focused on Arts Integration, Social Emotional Learning (SEL), and trauma-informed practices. Participants will cultivate a Multi-Tiered System of Support (MTSS) mindset and produce equitable outcomes with the TEAL Project, by aligning MTSS/PBIS (Positive Behavioral Interventions and Supports) frameworks, and Local Accountability Plan (LCAP). Recommended Motion: Administration recommends approval of Contract with Los Angeles County Office of Education (LACOE) for Technology Enhanced Art Learning (TEAL) Project, Professional Development, Curriculum and Instructional Services (CIS) Mr. Ammon requests additional information from Mr. Symonds. A great addition to our VAPA program. Action Taken: Motion passed unanimously. 9.e. ACTION - Approve Revised Contract for Regional Transportation Services with Los Angeles County Office of Education, School Year 2019-2020 (Special Education) Summary: The District provides transportation to Special Education students as determined by their Individualized Education Plan. LACOE has provided transportation for Special Education students living in the San Gabriel Unified District. This contract needs to be renewed with its updated costs for transportation. See attached contract for specific details. “It is estimated that the District shall pay LACOE Three Hundred Thirty-Five Thousand Thirty-Eight Dollars ($335,038.00) for a maximum of 210 days of home-to-school transportation service.” See attachment. Rationale: The District provides transportation to Special Education students as determined by their Individualized Education Plan. LACOE has provided transportation for Special Education students living in the San Gabriel Unified District. This contract needs to be renewed with its updated costs for transportation. See attached contract for specific details. Recommended Motion: Administration recommends the approval of the contract with LACOE for regional school transportation services to provide transportation for Special Education students per their Individualized Education Plan for the 2019-2020 school year. Action Taken: Motion passed unanimously. 9.f. ACTION - Approve Consultant Agreement Between San Gabriel Unified and California Science Center Foundation for 2019-2020 District agrees to pay the Consultant a sum of $ 7,500.00 upon completion of the services. See attachment. Summary: The Foundation will facilitate up to two days of the CA NGSS TIME process. September 30, 2019 – District Lens and Prescreen, 6 hrs. One day in October 2019 – Paper screen Facilitation, 6 hrs. The Foundation will provide two Professional Development staff per day. Foundation staff will research the chosen instructional materials and plan appropriately for the Prescreen and Paper screen process. The Foundation will provide all the activity materials and supplies, handouts, and online support materials for participants. Foundation staff and SGUSD staff will communicate and work collaboratively to ensure the successful delivery of the instructional material adoption process. Rationale: The California Science Center Foundation will deliver training on CA NGSS TIME (California NGSS Toolkit for Instructional Material Evaluation), that will support the adoption process of Next Generation Science Standards (NGSS) instructional materials for 6th – 12th grade in the San Gabriel Unified School District during the fall of 2019. The process will enable the district adoption committee to make informed purchasing decisions, considering the alignment of available instructional materials to NGSS. It will also provide the district with information about future professional learning needs and possible supplements or augmentations needed for a selected program(s). Recommended Motion: Administration recommends approval of the Consultant Agreement between San Gabriel Unified and California Science Center Foundation for 2019-2020. Action Taken: Motion passed unanimously. 10. HUMAN RESOURCES 11. SUPERINTENDENT'S OFFICE 11.a. DISCUSSION - Review California School Boards Association (CSBA) Board Policy Revision Recommendations (First Reading) BP/AR 5141.21 Administering Medication and Monitoring Health Conditions Rationale: Review amended policies as per California School Boards Association (CSBA) suggested revisions as per new mandates, laws, or regulations. Recommended Motion: Administration recommends the Governing Board review the first reading for California School Boards Association (CSBA) Board Policy revisions. Mr. Symonds- I've worked with Mr. Perry on the administration of insulin. Mr. Ammon- Opening consequences of administering medical marijuana. Something to think about in terms of consequences. Z. Ayala- Clarification on bringing this back as a second reading and for Action. 12. GOVERNING BOARD 12.a. DISCUSSION - Superintendent Search, Next Steps Summary: This agenda item provides an opportunity for the Governing Board to discuss the status of the Superintendent search. Pres. Shellhart has requested Mr. Perry to begin with an RFP with firms to begin the timeline and search. Mr. Perry- SMUSD just did this last year, so I have consulted with them on the process. It can be done through an RFP. We would like firms to present a proposal. Dr. Scott- most people I've spoken with about this is the process takes 4-6 months. Who is out there? We need to see presentations. Want to be in a good position. President Shellhart- We want to bring this into open session so that we are transparent in the process Dr. Scott- We will be involving all stakeholders. Whatever we do, it’s going to involve everybody. 12.b. DISCUSSION - Consider Rescheduling the October 22, 2019 Governing Board Meeting to October 29, 2019 Commencing at 6:00 p.m. with Closed Session Recommended Motion Action Taken: Motion passed unanimously. 13. BOARD ANNOUNCEMENTS, REPORTS, AND/OR COMMUNICATIONS NOTE: (This section provides an opportunity for the Governing Board to share information with other Board Members and members of the public.) Ms. Alvarez: October 10th La Casa dinner. Mary Camarado being honored this year. Saturday October 12th, at 2:00 Joey Claro- Ramona Parlor dedication of the Washington school bell. Plaque to be presented. School Board members and City Council members invited. Thanked Ms. Dunville for her partnership on this. Mr. Ammon: Shout out to the Teamsters. DMHS Parent Info Night was truly special. Best attended ever. Every campus for parent info night has an energy and collaborative spirit and attributed it to the new administration. Ms. Haas: Thank you for taking the initiative on the sound system at JMS. Classroom visitation in D. Tom's classroom. Also visited Ms. Mayer's class on fan-fiction crossover. Every student in the class was completely engaged. Exciting to see kids engaged in their own learning. Visited Mandarin Dual Immersion and DBL. Looking forward to Eagle band competition. Dr. Scott: Not a whole lot since I saw you last. JMS sound system up and running with a proposal for a permanent repair. Worked on Wilson sound system as well. Selected to be a validation judge for Golden Bell. We've been selected to do a presentation on Music Immersion at CSBA. Expecting a Golden Bell for Music Immersion. 14. CONSENT AGENDA NOTE: (The Governing Board may take one (1) vote for all Consent items including: Business Services, Educational Services, Human Resources, and Superintendent's Office. Items may be removed from the Consent agenda and voted on separately.) Comments: P.O. Report change from Mr. Wong. Dr. Scott: Recognized Georgia Singleton for taking on Speech and Debate at Roosevelt. Mr. Ammon: Noted PSR and number of staff taking on additional assignments. Recommended Motion: Consent Agenda approved unanimously. 14.a. CONSENT - BUSINESS SERVICES 14.a.1 Approve Purchase Orders Issued in Excess of $5,000 Report No. 4 (Attached) P.O. Report change from Mr. Wong. Recommended Motion: The Administration recommends the approval of the Purchase orders issued in excess of $5,000 Report No. 4. 14.a.2. Essential Travel Report No. 4 (Attached) Recommended Motion: The Administration recommends that the following District employees be authorized to attend the events attached. The representative of the District indicated will attend with no loss of salaries for District personnel, and with actual and necessary expenses paid for all attending as authorized by Education Code Sections 35172, 35173 and 44032, and the District's Board policies. Authorization for an advance of funds to cover actual and necessary expenses is hereby granted. Such Advances shall be repaid or adjusted upon filing of a regular claim for the actual and necessary expenses incurred. 14.b. CONSENT - EDUCATIONAL SERVICES 14.b.1. Approve Declaration of Surplus Materials and Obsolete Equipment in the San Gabriel Unified School District for the 2019-2020 School Year Recommended Motion: Administration recommends that the Governing Board declare materials and obsolete equipment as surplus and of insufficient value to conduct a public sale and authorize its disposal. 14.b.2. Approve Essential Training Travel Report No. 4 (Attached) 14.b.3. Approve Essential Training Travel Report No. 4 (Attached) 14.c. CONSENT - HUMAN RESOURCES 14.c.1. Approve Certificated Personnel Status Report No. 4 (Attached) 14.c.2. Approve Classified Personnel Status Report No. 4 (Attached) 14.d. CONSENT - SUPERINTENDENT'S OFFICE 15. ADJOURNMENT 15.a. NEXT MEETING REMINDERS · Tuesday, October 8, 2019 · Tuesday, October 29, 2019 Note change in date. · Tuesday, November 19, 2019 · Tuesday, December 10, 2019 Join us at the next Board Meeting! October 8, 2019 6:00 Open Session, Closed Session, 7:00 Open Session Reconvenes Keep wearing those shirts!! Show we are unified!
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