Board Meeting Bullets: August 21, 2018

We are committed to keeping our membership informed! See below for a synopsis of the August 21, 2018 SGUSD Board Meeting.
Jennifer Vargas

Board Meeting Bullets
August 21, 2018
Link to Agenda Online
Certificated Personnel Report
Classified Personnel Report
Essential Travel &Training Report 1
Essential Travel &Training Report 2

Please Note: Many contracts were approved at this Board meeting. If you wish to view all contract documents, please refer to the full agenda online link for this meeting.
 
Regular Meeting
San Gabriel USD
August 21, 2018 6:00PM 
 
1.   Opening Procedure
Call to Order at 6:00 by President Alvarez.
Establishment of Quorum: all Boards members present.
2.   Requests to Address Governing Board: None.
3.   Recess to Closed Session at 6:01.
4.   Reconvene to Open Session: Announcement of actions taken in closed session. No action taken
4d. Requests to address the Governing Board. None.
5.   Approval of Minutes of July 17, 2018 Governing Board Meeting. Approved unanimously
6.   Public Hearing(s). None.
7.   Reports and Presentations
7a. Board President Report: Welcome back to school. We did well at the sites. We are tracking enrollment and ready to go. Board Retreat was a day of team building and development of a common agenda. I was unable to attend Opening breakfast with remarks from VP Shellhart. Board election for this year is uncontested. No election needed. Thanks to Dena Dragoo, SGTA for the gift of lunch bags to the Governing Board and administrators.
7b. Superintendent’s Report: Just under 5,000 students enrolled. Very smooth beginning. Administrators were assigned to help at the sites. Very pleased with smooth opening. Enrollment is not quite as good as we anticipated.
7c. First Two Days of 2018-19 Enrollment Report from Joyce Yay. Day 2 of enrollment 4937. We are 185 down compared from last year. We will picked up only 35 from day 1 to day 2 (compared to increase of 70 last year.) We look at enrollment daily for the first 10 days. This week and Monday will tell us where we will be. We are down about 3.5%. We are down 120 from our projections of last year. They K-8 went down quite a bit. We will look at our demographic projections in August. We are currently at 61 in TK; we were 90 last year. We advertise and are still taking students. J. Yay will call surrounding districts to see if they see the same trends.
Comments:
Dr. Scott- if we are down 120- that’s 4 teachers. Can we meet our budget goals? 
Dr. Pappalardo: The impact will come next year. We are staffed right on with our 1-24 GSA. We could only make an adjustment (collapse) at TK. We are still hoping to pull more TK students. We’ll look at staffing closely last year.
Mr. Ammon: Don’t we typically get a bump in January (Newcomers)? Yes. 
Dr. Pappalardo: Yes- we will get dozens between McKinley, JMS, and GHS. Sometimes we lose enrollment due to weather (returning from abroad after winter break)
 
8.   BUSINESS SERVICES
8a. Approve Food Services Bids. Approved unanimously.
8b. Approve Substantial Completion Bid for GHS Campus Enrichment with NSA Construction Group.
Rationale: “On July 10, 2016, the Governing Board awarded a contract to NSA Construction Group Inc. at this time they are substantially complete. They have completed all the Life Safety and Handicap items at this time.” Approved unanimously.
8c. Authorization to Award Bid for Asbestos & Lead Removal for property located at 1342/1350 E. Las Tunas Drive (Bryant Air Conditioning property purchased last year.) The District plans to use the property for a parking lot expansion of Jefferson Middle School. Approved unanimously.

9. EDUCATIONAL SERVICES
9a. Approve Consultant Agreement with Darlene Pope. Optimize Learning Conditions for Students. Provide professional development to teachers on alignment of California state standards and effective teaching strategies to improve student achievement. (AVID and training on History & Social Studies Framework. $1,996).
Mr. Ammon and Dr. Scott: “It’s nice to get Ms. Pope back.” Approved unanimously.
9b. Approve Consultant Services with Speech Com Inc. for Speech and Language Services. At this time, it is necessary to contract with an outside agency for one part time speech and language pathologist to provide speech testing and speech services for students in the district. $81/hr. with maximum capped at $51,840. Approved unanimously.
9c. ACTION - Approve Consultant Agreement with Inclusive Education and Community Partnership for Special Education Staff Training for the School Year 2018-2019. $150/hr. for 30 hrs. Maximum of $4,500.
Mr. Ammon asks for further explanation. 
Dr. Pappalardo: It is for assistance in implementing IEP and Inclusion plan. 
Ammon: Is there any plan in which they will be helping? (Seems to be a small amount of funding.)
Y. Mendoza: It’s a small amount covering only those students with and IEP. Approved unanimously.
9d. Approve Agreement for Consultant Services with Alice Kanack; Music Educator’s Creative Ability Development Workshop for MIE at Roosevelt. $1,000.
Dr. Scott: This is such a great opportunity. Dr. P- Will happen on October 1st. 
President Alvarez: Dr. P Can you speak to the purpose? 
Dr. Scott: Brain based development. Tie curriculum to the music program. Approved unanimously.
9e. ACTION - RATIFY Approval of Agreement for Consultant Services with Richard Lawton for Music Educator's Professional Development - General Music Teacher Training for Music Immersion Experience at Roosevelt Elementary. $500.
Dr. Scott: ORF- For classroom music instruction, not MIE.
Mr. Ammon. Is this is a retroactive approval? 
Dr. Scott: Yes. Approved unanimously.

10. HUMAN RESOURCES
10a. ACTION - Approve Provisional Internship Permit (PIP) for Education Specialist: Moderate/Severe for Cynthia Duran in grades TK-12. Education Specialist: Mild/Moderate is a hard to fill position. This PIP allows the District to fill an immediate staffing need at Gabrielino High School by hiring Cynthia Duran as she works towards meeting the requirements needed to enter an intern program. Approved unanimously.

11. SUPERINTENDENT’S OFFICE. No remarks.

12. GOVERNING BOARD. No remarks.

13. BOARD ANNOUNCEMENTS, REPORTS, COMMUNICATIONS
Ms. Shellhart: Enjoyed New Teacher Orientation, Board Retreat, and Opening Day. Visited Washington on opening day. Will be visiting JMS. Special Needs BBQ this summer with 4 new families. Well received by all.
Mr. Tcheng: Ditto the comment on Board retreat so that we may all get on the same page. Look forward to a good year. Ms. Contreras did a wonderful job at Wilson. Good start at
Dr. Scott: Repeats positive comments re: Retreat. Well organized and great spirit at Opening Day. A good welcome back.
Mr. Ammon: Not too much to add. Enjoyed the comments of Ms. Shellhart and Dr. P remarks. McKinley ran like a Swiss watch. Business as usual- Great start. Mrs. Dunville and Ms. Contreras off to a great start. Debt of gratitude to Ross Perry for handing off Washington in such great shape.

14. CONSENT AGENDA
14. a. CONSENT AGENDA BUSINESS SERVICES
Dr. Scott: Pull 14 c1 for revisions (Certificated Personnel Status Report)
Move to approve Consent Agenda with Certificated PSR revisions..
Amendments to Certificated PSR per Mr. Perry (2018-2019 Completo). Switch Mireles to McKinley and Lisa Durandette to RO.
Move approval for Consent Agenda with revisions.
Approved unanimously.
14. a.1. Approve Renewal of Agreement with School Services of California, Inc. (SSC) 2018-2019 School Year. $3,660. With contract fees, the SSC serves as an important resource for the District in the area of legislative updates and school finance.
14.a.2. Approve Essential Travel Report No. 2 (attached)
14.a.3. Approve Warrants Issued for Payments of Payroll, Goods and Services Received For July
14.a.4. Approve Purchase Orders Issued in Excess of $5,000 Report No. 2 
14b. CONSENT AGENDA EDUCATIONAL SERVICES
14.b.1. Approve Disposal of Obsolete Equipment for 2017-2018 
14.b.2. Approve Vision and Hearing Screening Contracts, School Year 2018-2019. As the number of screenings required exceed the professional nursing staff available time, the District has been contracting for these services. $4.25/student.

14.b.3. Approve Contract with Los Angeles County Office of Education (LACOE) to Provide Positive Behavioral Instruction and Support (PBIS) Instruction to Four SGUSD Schools Roosevelt, Washington, Wilson and Jefferson ($15,600.)

14.b.4. Approve Renewal Agreement with Document Tracking Services for License Agreement, Support for Single School Plan for Student Achievement and School Accountability Report Cards for 2018-2019. ($5,545)

14.b.5. Approve The Consultant Agreement Between San Gabriel USD and School Specialty for School Year 2018-2019. Provide professional development opportunities to teachers and administrators. SPARK: This hands-on workshop will guide physical educators through ways to incorporate meaningful technology into their physical education classes
INDUCTION
14.b.6. Approve Renewal of Consultant Agreement with Amy Gerling for Induction Professional Development from August 2018 through June 2019. Temple City USD Induction Liaison): $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services.
14.b.7. Approve Renewal of Consultant Agreement with Stacy Wilkins for Induction Professional Development from August 2018 through June 2019. Monrovia USD Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services.
14.b.8. Approve Renewal of Consultant Agreement with Gail Denham for Induction Professional Development from August 2018 through June 2019. San Marino District Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services.
14.b.9. Approve Renewal of Consultant Agreement with Karen Reid for Induction Professional Development from August 2018 through June 2019. Rosemead District Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services.
14.b.10. Approve Renewal of Consultant Agreement with Emily Williams for Induction Professional Development from August 2018 through June 2019. South Pasadena USD Induction Liaison: $32 an hour, not to exceed 50 hours or a sum of $1,600.00, upon completion of the services.
14.b.11. Approve the Memorandums of Understanding Between San Gabriel Unified School District, Lead Local Educational Agency (LEA) for San Gabriel Valley Consortium (SGVC) Induction Program, and Clairborn School, Monrovia Unified School District, Rosemead School District, San Marino Unified School District, South Pasadena Unified School District and Temple City Unified School District

14.b.12. Approve Increase to Agreement with International Service Agency for Translation Services, School Year 2018-2019 (Special Education). The Superintendent recommends the approval of this increase in this agreement in the amount of $115,000.00 for special education translation services with International Service Agency.

14.b.13. Approve Amendment to the Merge Risk Management JPA Agreement for Increase in cost for Transportation Services, School Year 2018-2019 (Special Education). The Superintendent recommends the approval to provide transportation for Special Education students per their Individualized Education Plan for the 2018-2019 school year.

14.b.14. Approve Consultant Agreement with RO Health Inc. for 2 LVNs for School Year 2018-2019. The Superintendent recommends the approval of the contract with RO Health Inc. to provide medical personnel to the District for two students for the 2018-2019 school year per their IEP. ($136,500)

14.b.15. Approve Agreement with RO Health Inc. for Substitute LVN's District-Wide for School Year 2018-2019. The District needs the services of an outside nursing agency to provide these nursing services in the event the LVNs are absent and need coverage. (Not to exceed $15,000) 

14.b.16. Approve Agreement with Maxim Staffing Solutions for Substitute LVN for SpecialEducation Student for the School Year 2018-2019. The District needs the substitute services of an outside nursing agency to provide these nursing services in the event the LVN is absent and needs coverage. Maxim Healthcare Services, Inc. can provide a licensed vocational nurse to provide coverage should the need arise.

14.b.17. Approve Agreement with Applied Behavioral Alternatives for Behavior Intervention Services for two Special Education Students, School Year 2018-2019 ($75/hr. not to exceed $975)

14.b.18. Approve Agreement With Alexa Garcia For WorkAbility I Transition Coordinator, School Year 2018-2019 (Special Education – WorkAbility I Grant) ($30/hr. for 400 hrs. Total of $12,000)

14.b.19. Approve Memorandum of Understanding Between San Gabriel Unified School District/McKinley Elementary School and MindQuest Learning for 2018-2019 SY. Chinese Language Development Program, and After School Program 

14.b.20. Approve Agreement with Dave Williams for WorkAbility I Transition Coordinator, School Year 2018-2019 (Special Education – WorkAbility I Grant) ($40/hr. up to a maximum of $12,000)

14.b.21. Approve Essential Training Travel Report No. 2 (attached)

14c CONSENT AGENDA HUMAN RESOURCES
14.c.1. Approve Certificated Personnel Status Report No. 2 (attached)
14.c.2. Approve Classified Personnel Status Report No.2 (attached)

15. ADJOURNMENT at 7:32 pm

15a NEXT MEETING REMINDERS

1. Tuesday, September 11, 2018
2. Monday, September 24, 2018
3. Tuesday, October 9, 2018
4. Tuesday, October 23, 2018
5. Tuesday, November 13, 2018
6. Tuesday, December 11, 2018
7. Tuesday, December 11, 2018